Executive Assistant III

Affirm; Greater London; Remote; GBP 61,000 - 99,000; Full time

Benefits offered by this job

Health coverage for dependents

Tech spending stipend

Flexible time off

Employee stock purchase plan (ESPP)

Job summary

Affim is seeking an Executive Assistant to support two Vice Presidents across the UK business and EMEA Technology. You will manage calendars, coordinate travel and events, prep meetings, and maintain documentation while collaborating with teams in the UK and internationally.

This role requires discretion, independence, and strong organizational skills. Remote-first with flexible in-person onboarding, you will engage with the Leadership Support Team and cross-functional partners.

Qualifications

• 8+ years of relevant executive support experience.
• Experience supporting Board level leaders in a fast-paced, dynamic, cross-functional environment.
• Ability to work independently while collaborating across teams, functions and markets.
• Comfortable and proven experience of working in a remote environment.
• Discretion and confidentiality in all matters.
• Excellent judgment and professionalism in handling confidential information.

Responsibilities

• Provide high-quality administrative support to two Vice Presidents.
• Manage inboxes, calendars, scheduling, and meeting prioritisation.
• Coordinate core meetings in the daily/weekly/monthly operating plan for both leaders and prepare materials.
• Manage correspondence and coordinate intake from the office facility.
• Ensure leaders are prepared for core meetings with documentation and reminders.
• Coordinate team events, offsite meetings, and travel as needed.
• Plan travel for both VPs with timely updates on delays or changes.
• Support expense reporting and travel coordination via Navan.
• Prepare documents and presentations using Google Suite and Microsoft Office; develop AI tool skills.
• Provide admin support for UK and EMEA projects and programmes.
• Engage with AI tools to improve workflows and collaboration.

Skills

Executive support

Board support

Remote environment

Calendar management

Travel coordination

Discretion

Communication

Cross-functional

Tools

Google Suite

Microsoft Office

Navan

Notion

Zoom

Job description

At Affim, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most.

Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.

We’re looking for a resourceful, proactive, and detail-oriented Executive Assistant to support two Vice Presidents across our UK business and EMEA Technology organisation. In this role, you’ll help leaders operate effectively by managing calendars, coordinating travel and events, supporting meeting preparation, and maintaining strong documentation and record-keeping practices.

You’ll partner closely with teams in the UK and internationally, including the Affim Leadership Support Team, and cross-functional partners across the business. You’ll report directly to the VP, Country Manager UK and the VP, EU Engineering

What You’ll Do

Provide high-quality administrative support to two Vice Presidents

Manage inboxes, calendars, scheduling, and meeting prioritisation to help leaders use their time effectively

Co-ordinate core meetings in the daily / weekly / monthly operating plan for both leaders, ensuring attendance, drafting and distributing agendas, preparing materials, creating decks / notion pages, communicating with attendees and ensuring follow up actions are shared in a timely manner and tracked to completion.

Manage incoming correspondence, including email and physical mail, and coordinate timely intake and forwarding from the managed office facility

Ensure leaders are fully prepared for all core meetings that they attend linking all relevant documentation into calendar invites and providing timely reminders, blocking off time in diaries to ensure sufficient preparation and review time.

Co-ordinate team events, team-building activities, and onsite/offsite meetings in various locations, including travel as needed.

Ensure monthly in-office days are planned and well attended, including booking office space, organising food and refreshments, ensuring AV equipment is available and operational.

Plan and co-ordinate all travel for both VPs in good time ensuring tracking, monitoring and communication of any delays , cancellations and changes to travel plans.

Support and complete expense reporting and travel coordination through Navan travel system

Prepare documents and presentations using Google Suite and Microsoft Office develop skills of AI tools

Provide administrative support and coordination for UK and EMEA projects and programmes as needed

Pro-actively engage and develop effective ways of working utilising AI tools.

Work collaboratively with the support team across the business, providing cover where needed and ensuring cover is planned during planned time off.

What We Look For

8+ years of relevant executive support experience

Experience supporting Board level leaders in a fast-paced, dynamic, and cross-functional environment

Ability to work independently while collaborating effectively across teams, functions, and markets

Comfortable and proven experience of working in a remote environment

Complete discretion and confidentiality in all matters

Excellent judgment, professionalism, discretion, and ability to handle confidential information

Outstanding organisational skills, attention to detail, follow-through, and ability to manage multiple priorities

Experience providing clerk or administrative support for Board and/or sub-committee meetings

Experience working in or supporting a regulated UK business

Working knowledge of Google Suite, Microsoft Office, Navan, Notion, and Zoom

Working knowledge of workplace AI tools - Codex and Claude

Ability to navigate ambiguity and lean into ad hoc projects and requests

Strong communication skills and ability to give and receive feedback diplomatically

Willingness to travel when required, including some international travel

Base Pay Grade: H

Equity Grade: UK 1

Employees new to Affim typically come in at the start of the pay range. Affim focuses on providing a simple and transparent pay structure based on a variety of factors, including location, experience, and job-related skills.

Base pay is part of a total compensation package that may include monthly stipends for health, wellness, and tech spending, and benefits including 100% subsidized medical coverage, dental, and vision for you and your dependents. In addition, employees may be eligible for equity rewards offered by Affim Holdings, Inc.

GBR base pay range per year: £61,000–£99,000

Location: Remote UK

Remote-first with flexibility built in

Affim is proud to be a remote-first company. Most roles can be done from almost anywhere within the country of employment. Some positions may occasionally require in-person work at an Affim office, and a few are office-based due to the nature of the work. All new hires will be invited to attend an in-person onboarding experience.

Benefits designed for you

Our benefits reflect our commitment to care, transparency, and flexibility. Here are a few highlights:

• Health coverage at no cost: We cover 100% of premiums for employees and their dependents.
• Spending stipends: Monthly stipends support your tech setup, and the ability to choose health and wellness options that are right for you.
• Time off to recharge: Flexible time off and generous holiday calendars help you rest when you need to.
• Own a piece of what you build: Our employee stock purchase plan (ESPP) lets you buy Affim stock at a discount.

We’re committed to providing an inclusive interview process, including accommodations for candidates with disabilities. If you need support, we’re happy to help.

For positions based in San Francisco or Los Angeles: Affim considers qualified applicants with arrest and conviction records, as required by law.