Executive Assistant

Affirm; Greater London; Remote; GBP 60,000 - 90,000; Full time

Benefits offered by this job

Remote-first compensation structure

Spending wallets for expenses

Parental Leave: 18 weeks paid

Away Days: 20 company-wide days

Health Benefits

Mental Healthcare

Learning & Development

Job summary

Affirm seeks an Executive Assistant to support two VPs across UK business and the EMEA Technology organisation. You will manage calendars, coordinate travel and events, prepare meetings and maintain documentation using Google Suite and Microsoft Office, developing AI-enabled workflows.

In a remote-first role, you’ll partner with UK and international teams, plan core meetings, handle correspondence, and ensure timely follow-up actions with discretion and professionalism.

Qualifications

• 8+ years of executive support experience.
• Experience supporting Board level leaders in a fast-paced, cross-functional environment.
• Experience providing clerk or admin support for Board/sub-committee meetings.
• Experience working in or supporting a regulated UK business.
• Willingness to travel internationally.
• Comfortable working in a remote environment.
• Ability to handle confidential information with discretion.
• Strong communication and organisational skills.

Responsibilities

• Manage calendars, travel, and meeting preparation for two VPs.
• Coordinate cross-functional teams across UK and international partners.
• Prepare materials, agendas, decks, and documentation; follow up actions.
• Coordinate team events and onsite/offsite meetings; handle travel logistics.
• Ensure confidentiality and professional conduct in all tasks.
• Leverage AI tools to optimise processes and information sharing.
• Assist with expense reporting and office/facility coordination.
• Provide cover and support for the Leadership Support Team when needed.

Skills

Executive support

Board support

Communication

Discretion

Time management

Remote work

Travel willingness

Office software

Tools

Google Suite

Microsoft Office

Navan

Notion

Zoom

AI tools

Codex

Claude

Job description

• We’re looking for a resourceful, proactive, and detail-oriented Executive Assistant to support two Vice Presidents across our UK business and EMEA Technology organisation
• In this role, you’ll help leaders operate effectively by managing calendars, coordinating travel and events, supporting meeting preparation, and maintaining strong documentation and record-keeping practices
• You’ll partner closely with teams in the UK and internationally, including the Affir Leadership Support Team, and cross-functional partners across the business
• You’ll report directly to the VP, Country Manager UK and the VP, EU Engineering
• Provide high-quality administrative support to two Vice Presidents
• Manage inboxes, calendars, scheduling, and meeting prioritisation to help leaders use their time effectively
• Co‑ordinate core meetings in the daily / weekly / monthly operating plan for both leaders, ensuring attendance, drafting and distributing agendas, preparing materials, creating decks / notion pages, communicating with attendees and ensuring follow up actions are shared in a timely manner and tracked to completion
• Manage incoming correspondence, including email and physical mail, and coordinate timely intake and forwarding from the managed office facility
• Ensure leaders are fully prepared for all core meetings that they attend linking all relevant documentation into calendar invites and providing timely reminders, blocking off time in diaries to ensure sufficient preparation and review time
• Co‑ordinate team events, team‑building activities, and onsite/offsite meetings in various locations, including travel as needed
• Ensure monthly in‑office days are planned and well attended, including booking office space, organising food and refreshments, ensuring AV equipment is available and operational
• Plan and co‑ordinate all travel for both VPs in good time ensuring tracking, monitoring and communication of any delays, cancellations and changes to travel plans
• Support and complete expense reporting and travel coordination through Navan travel system
• Prepare documents and presentations using Google Suite and Microsoft Office develop skills of AI tools
• Provide administrative support and coordination for UK and EMEA projects and programmes as needed
• Pro‑actively engage and develop effective ways of working utilising AI tools
• Work collaboratively with the support team across the business, providing cover where needed and ensuring cover is planned during planned time off

Benefits

• Compensation: We have a simple, flexible, and transparent remote‑first compensation structure so you can make the best decisions for yourself and your family
• Spending Wallets: Access tech, food, lifestyle, and family planning wallets for your expenses
• Supportive Communities: Get involved with our employee resource groups and community groups
• Remote‑first Workforce: If your role is remote, you can set up shop anywhere in your home country
• Generous Time Off: Take the time you need when life happens
• Health Benefits: Get a plan that fits your needs
• Mental Healthcare: Take care of your mind with great mental health programs
• Parental Leave: Birth and non‑birth parents get 18 weeks’ paid leave. Plus, a 4‑week return‑to‑work transition program, at full base pay
• Away Days: We offer 20 company‑wide paid days off—which help our teams collectively pause to recharge
• Learning & Development: Engage in exciting learning programs to level up your growth

• 8+ years of relevant executive support experience
• Experience supporting Board level leaders in a fast‑paced, dynamic, and cross‑functional environment
• Experience providing clerk or administrative support for Board and/or sub‑committee meetings
• Experience working in or supporting a regulated UK business
• Working knowledge of workplace AI tools - Codex and Claude
• Willingness to travel when required, including some international travel
• Comfortable and proven experience of working in a remote environment
• Excellent judgment, professionalism, discretion, and ability to handle confidential information
• Ability to work independently while collaborating effectively across teams, functions, and markets
• Complete discretion and confidentiality in all matters
• Ability to navigate ambiguity and lean into ad hoc projects and requests
• Working knowledge of Google Suite, Microsoft Office, Navan, Notion, and Zoom
• Strong communication skills and ability to give and receive feedback diplomatically
• Outstanding organisational skills, attention to detail, follow‑through, and ability to manage multiple priorities