Senior Executive Assistant - Operations & Travel Support

Hales Group; Bury St Edmunds; On-site; GBP 30,000 - 35,000; Full time

Job summary

Hales Group in Bury St Edmunds is seeking an experienced Executive Assistant to provide high-level support to senior leadership. The role requires a proactive, highly organised professional who can manage multiple priorities with discretion in a fast-paced environment.

The successful candidate will coordinate meetings, travel, expenses, and communications, and help implement efficient administrative processes across the business.

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior leadership.
• Excellent organisational and multitasking abilities.
• Strong communication and discretion.
• Proactive in improving administrative processes.
• Experience with travel coordination and expense management.

Responsibilities

• Provide comprehensive executive support to senior leadership, managing priorities.
• Coordinate meetings, prepare agendas, monitor actions, and ensure follow-up.
• Develop and maintain administrative systems to improve organisation.
• Manage confidential documentation and correspondence with discretion.
• Arrange domestic and international travel and logistics.
• Process and reconcile expenses accurately.
• Liaise with suppliers and service providers.
• Coordinate facilities-related activities and contracts.
• Support clear communication across leadership teams and track deadlines.
• Identify opportunities to simplify work processes.
• Handle sensitive situations with professionalism.

Skills

Executive support

Diary management

Travel coordination

Expense administration

Microsoft 365

Tools

Microsoft 365

Job description

Hales Group in Bury St Edmunds is seeking an experienced Executive Assistant to provide high-level support to senior leadership. The role requires a proactive, highly organised professional who can manage multiple priorities with discretion in a fast-paced environment.

The successful candidate will coordinate meetings, travel, expenses, and communications, and help implement efficient administrative processes across the business.