Executive Support Assistant

Frazer Jones (US); Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Our client, a leading global professional services firm, seeks an organised and proactive Executive Support Assistant to join their leadership team. You will provide first-class administrative support to senior stakeholders, manage complex diaries, coordinate meetings and travel, and help drive key initiatives across the business.

You will thrive in a fast-paced environment, maintain high discretion with confidential information, and build strong relationships across the organisation.

Qualifications

• Previous experience in an Executive Assistant, Personal Assistant, Team Assistant or similar administrative support role.
• Exceptional organisational and time management skills.
• Strong attention to detail and commitment to delivering high-quality work.
• Excellent written and verbal communication skills.
• Experience managing multiple priorities and competing deadlines.
• Strong stakeholder management and relationship-building skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proactive approach with the confidence to take ownership and drive tasks through to completion.

Responsibilities

• Manage complex diaries, schedules and appointments for senior stakeholders.
• Coordinate internal and external meetings, including logistics, room bookings, hospitality and attendee management.
• Prepare agendas, presentations, briefing packs and supporting documentation.
• Organise and distribute meeting materials, ensuring stakeholders are fully prepared.
• Monitor and manage correspondence, helping to prioritise communications and actions.
• Track actions and follow-ups arising from meetings and leadership discussions.
• Arrange domestic and international travel, including flights, accommodation, ground transport and itineraries.
• Coordinate travel documentation and support expense processing.
• Maintain accurate records, filing systems and administrative processes.
• Proofread, format and prepare documents to a consistently high standard.
• Support leadership programmes, executive events and business-wide engagement activities.
• Assist with the planning, coordination and tracking of projects, ensuring milestones and deadlines are met.
• Build strong working relationships with stakeholders and support teams across the organisation.
• Provide flexible support and cover for wider executive office activities when required.

Skills

Discretion

Stakeholder management

Calendar management

Communication skills

Organisational skills

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Job description

Our client is a leading global professional services firm with an international presence who operate in a fast-paced, high-profile environment where effective collaboration, strong relationships and operational excellence are key to success. They're now looking for an organised and proactive Executive Support Assistant to become an integral part of their busy leadership team. Supporting senior stakeholders in a fast-paced environment, you'll play a key role in keeping priorities on track, ensuring meetings and projects run smoothly, and providing high-quality support across a wide range of day-to-day activities.

This is a fantastic opportunity for someone who enjoys variety, thrives on building relationships and takes pride in being the person who keeps everything running behind the scenes. As leadership activity continues to grow, our client is looking for someone who can provide seamless support, help coordinate key initiatives and contribute to the smooth operation of a high-profile executive function.

About the role

This is a highly visible and varied role suited to someone who enjoys working at pace, managing competing priorities and supporting senior stakeholders. As an Executive Support Assistant, you'll play a central role in, providing first-class administrative and organisational support at a global and senior level, while helping to coordinate wider projects, initiatives and executive activities across the business.

Responsibilities

• Manage complex diaries, schedules and appointments for senior stakeholders.
• Coordinate internal and external meetings, including logistics, room bookings, hospitality and attendee management.
• Prepare agendas, presentations, briefing packs and supporting documentation.
• Organise and distribute meeting materials, ensuring stakeholders are fully prepared.
• Monitor and manage correspondence, helping to prioritise communications and actions.
• Track actions and follow-ups arising from meetings and leadership discussions.
• Arrange domestic and international travel, including flights, accommodation, ground transport and itineraries.
• Coordinate travel documentation and support expense processing.
• Maintain accurate records, filing systems and administrative processes.
• Proofread, format and prepare documents to a consistently high standard.
• Support leadership programmes, executive events and business-wide engagement activities.
• Assist with the planning, coordination and tracking of projects, ensuring milestones and deadlines are met.
• Build strong working relationships with stakeholders and support teams across the organisation.
• Provide flexible support and cover for wider executive office activities when required.

About you

We're looking for an organised, proactive and highly professional individual who thrives in a fast-moving environment. You will enjoy supporting senior stakeholders, juggling multiple priorities and taking ownership of your workload. This role requires a strong attention to detail, building relationships across the business and handling sensitive information with discretion. You'll be working with the most senior people in the company on a daily basis so being confident and having excellent communication skills are a must for this role. This role would be perfect for candidates with a few years' experience who are looking to further their skill set by working in and leaning from an impressive, high performing team.

Requirements

• Previous experience in an Executive Assistant, Personal Assistant, Team Assistant or similar administrative support role.
• Exceptional organisational and time management skills.
• Strong attention to detail and commitment to delivering high-quality work.
• Excellent written and verbal communication skills.
• Experience managing multiple priorities and competing deadlines.
• Strong stakeholder management and relationship-building skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proactive approach with the confidence to take ownership and drive tasks through to completion.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and Excel.
• Reliable, accountable and committed to delivering work to a high standard.
• Able to remain calm and organised under pressure.
• Flexible and adaptable in a changing environment.
• Collaborative and approachable, with the ability to work effectively with stakeholders at all levels.
• Committed to continuous improvement, learning and professional development.