Senior Executive Assistant — Governance & Minutes Pro

Circle Health; Botany Bay; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

25 days holiday + bank holidays (in 2+

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies

Non-contributory life insurance

Staff engagement hub

Wellbeing resources

Employee recognition

Training and development opportunities

Job summary

Circle Health Group is seeking an experienced Executive Assistant to provide comprehensive support to senior leadership. The role encompasses diary management, email handling, document preparation, and timely dissemination of information.

You will coordinate communications, screen calls and visitors, and prepare professional reports and meeting packs using MS Office. Responsibilities include managing hospital meeting cycles (MAC, governance, operational, financial) and minute-taking, tracking

Qualifications

• Proven experience as an Executive Assistant or senior-level administrative support in a fast-paced environment.
• Experience within healthcare, hospital, or regulated environment.
• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.
• High level of discretion, professionalism and attention to detail.

Responsibilities

• Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and dissemination of key information.
• Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
• Prepare reports, presentations, and meeting packs using Microsoft Office tools in a consistent format.
• Manage full cycle of hospital meetings including MAC, governance, operational, and financial meetings.

Skills

Diary management

Communication

Time management

Administrative support

Tools

MS Office

Job description

Circle Health Group is seeking an experienced Executive Assistant to provide comprehensive support to senior leadership. The role encompasses diary management, email handling, document preparation, and timely dissemination of information.

You will coordinate communications, screen calls and visitors, and prepare professional reports and meeting packs using MS Office. Responsibilities include managing hospital meeting cycles (MAC, governance, operational, financial) and minute-taking, tracking