Senior Executive Assistant - Governance & Exec Support

Circle Health Group; High Wycombe; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

25 days holiday

Private Healthcare

Friends & Family discounts

Family friendly policies

Life insurance

Wellbeing resources

Employee recognition

Job summary

Circle Health Group's The Shelburne Hospital in Great Missenden is seeking an experienced Executive Assistant to join the Senior Management Team. This is a full-time, permanent role at 37.5 hours per week with a flexible shift pattern and cross-site travel to The Chiltern Hospital.

You will provide confidential SMT support, manage diaries and emails, prepare reports and meeting packs, coordinate communications, and oversee governance and information requests while supporting HAC and MAC meetings.

Qualifications

• Proven experience as an Executive Assistant or senior-level administrative support within a fast-paced environment.
• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.
• Strong verbal and written communication skills, with proficiency in Microsoft Office.

Responsibilities

• Provide confidential support to the SMT, including diary management, email handling, document preparation and dissemination of key information.
• Management of information governance and audits; handling Subject Access Requests (SARs).
• Coordinate internal and external communications, screen calls and visitors, relay messages accurately.
• Prepare high-quality reports, presentations and meeting packs using Microsoft Office tools.
• Manage hospital meetings including MAC, governance, and financial meetings; issue agendas and minutes.
• Track and follow up on action points to ensure completion and accountability.
• Take on ad hoc managerial projects aligned with role responsibilities.

Skills

Diary management

Email handling

Document preparation

Minutes taking

Calendar coordination

Tools

Microsoft Office

Consultant databases

Job description

Circle Health Group's The Shelburne Hospital in Great Missenden is seeking an experienced Executive Assistant to join the Senior Management Team. This is a full-time, permanent role at 37.5 hours per week with a flexible shift pattern and cross-site travel to The Chiltern Hospital.

You will provide confidential SMT support, manage diaries and emails, prepare reports and meeting packs, coordinate communications, and oversee governance and information requests while supporting HAC and MAC meetings.