Senior Executive Assistant – Clinical Ops & Governance

Heales Medical; Watford; On-site; GBP 28,000 - 32,000; Full time

Job summary

Heales Medical seeks an experienced Executive Assistant to support the Head of Clinical and the SMT/CEO. The role blends executive support, clinical administration, governance, and facilities management in a growing Occupational Health organisation.

You will manage senior diaries, coordinate meetings, and produce confidential notes while ensuring service delivery and KPI monitoring. The position is office-based with scope for CRM/system improvements.

Qualifications

• Significant experience in a senior administration, Executive Assistant, or business support role.
• Experience supporting senior managers, executives, or directors.
• Strong diary management, organisation, and time management.
• Proactive, professional approach with attention to detail.

Responsibilities

• Provide senior administrative support to the Head of Clinical and delegated support to MD/CEO.
• Manage diaries, calendars, meetings, papers, actions, and logs.
• Attend SMT meetings and produce confidential notes.
• Coordinate clinical administration and governance compliance.
• Arrange travel, logistics, and facilities coordination.

Skills

Executive Support

Diary Management

Stakeholder Liaison

Governance & Compliance

Facilities Management

Tools

MS Office Suite

Scheduling Systems

Data Privacy & GDPR

Job description

Heales Medical seeks an experienced Executive Assistant to support the Head of Clinical and the SMT/CEO. The role blends executive support, clinical administration, governance, and facilities management in a growing Occupational Health organisation.

You will manage senior diaries, coordinate meetings, and produce confidential notes while ensuring service delivery and KPI monitoring. The position is office-based with scope for CRM/system improvements.