Executive Assistant

Circle Health; Botany Bay; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

25 days holiday + bank holidays (in 2+

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies

Non-contributory life insurance

Staff engagement hub

Wellbeing resources

Employee recognition

Training and development opportunities

Job summary

Circle Health Group is seeking an experienced Executive Assistant to provide comprehensive support to senior leadership. The role encompasses diary management, email handling, document preparation, and timely dissemination of information.

You will coordinate communications, screen calls and visitors, and prepare professional reports and meeting packs using MS Office. Responsibilities include managing hospital meeting cycles (MAC, governance, operational, financial) and minute-taking, tracking

Qualifications

• Proven experience as an Executive Assistant or senior-level administrative support in a fast-paced environment.
• Experience within healthcare, hospital, or regulated environment.
• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.
• High level of discretion, professionalism and attention to detail.

Responsibilities

• Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and dissemination of key information.
• Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
• Prepare reports, presentations, and meeting packs using Microsoft Office tools in a consistent format.
• Manage full cycle of hospital meetings including MAC, governance, operational, and financial meetings.

Skills

Diary management

Communication

Time management

Administrative support

Tools

MS Office

Job description

This is a full-time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern. Duties of this role include:

• Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and timely dissemination of key information.
• Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
• Prepare high-quality reports, presentations, and meeting packs using Microsoft Office tools, ensuring a consistent and professional format.
• Manage the full cycle of hospital meetings including the Medical Advisory Committee (MAC), governance, operational, and financial meetings.
• Issue agendas and supporting documents in advance, attend meetings, take accurate minutes, and ensure prompt circulation of actions and outcomes.
• Track and follow up on action points to ensure completion and accountability.
• Proven experience as an Executive Assistant or senior-level administrative support within a fast-paced environment.
• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.
• Strong verbal and written communication skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion, professionalism, and attention to detail.
• Confident in working with senior leaders, consultants, and multidisciplinary teams.
• Experience within a healthcare, hospital, or regulated environment.
• Knowledge of medical terminology or governance processes (e.g. MAC, clinical complaints).
• Familiarity with systems such consultant databases.
• Event coordination and minute-taking experience in formal meeting settings. in Enfield are part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country. Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:
• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for treatment at our hospitals, covering pre‑existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Non‑contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources, tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more. We're passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.