Executive Assistant to Senior Management (Healthcare)

Circle Health Group; High Wycombe; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

25 days holiday per year

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies

Non-contributory life insurance

Staff wellbeing resources

Training and development opportunities

Job summary

The Shelburne Hospital in Great Missenden, part of Circle Health Group, is seeking an Executive Assistant to support the Senior Management Team. The role covers diary management, communications, governance support, and meeting administration across cross-site requirements.

You will work 37.5 hours per week with a flexible shift pattern, travel to the Chiltern Hospital when needed, and play a key role in information governance, SAR handling, and minute-taking for MAC and other meetings.

Qualifications

• Proven experience as an Executive Assistant or senior-level administrative support within a fast-paced environment.
• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.
• Strong verbal and written communication skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion, professionalism, and attention to detail.
• Confident in working with senior leaders, consultants, and multidisciplinary teams.
• Experience within a healthcare, hospital, or regulated environment.
• Knowledge of medical terminology or governance processes (e.g. MAC, clinical governance).
• Familiarity with systems such as consultant databases.
• Event coordination and minute-taking experience in formal meeting settings.

Responsibilities

• Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and timely dissemination of key information.
• Management of information governance and audits.
• Management and escalation of Subject Access Request (SAR's).
• Monitor employee onboarding and liaise with HR Teams when necessary.
• Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.
• Prepare high-quality reports, presentations, and meeting packs using Microsoft Office tools, ensuring a consistent and professional format.
• Manage the full cycle of hospital meetings including the Medical Advisory Committee (MAC), governance, operational, and financial meetings.
• Issue agendas and supporting documents in advance, attend meetings, take accurate minutes, and ensure prompt circulation of actions and outcomes.
• Track and follow up on action points to ensure completion and accountability.
• Perform other related duties and ad hoc managerial projects as assigned, aligning with the core scope, skill set, and operational needs of this role.

Skills

Diary management

Email handling

Document preparation

Governance & audits

SAR management

Onboarding liaison

Communications

Minute taking

MS Office proficiency

Tools

Microsoft Office

Job description

The Shelburne Hospital in Great Missenden, part of Circle Health Group, is seeking an Executive Assistant to support the Senior Management Team. The role covers diary management, communications, governance support, and meeting administration across cross-site requirements.

You will work 37.5 hours per week with a flexible shift pattern, travel to the Chiltern Hospital when needed, and play a key role in information governance, SAR handling, and minute-taking for MAC and other meetings.