Executive Assistant - 12-month contract

Cambridge Consultants; Cambridge; Hybrid; GBP 38,000 - 48,000; Full time

Job summary

Cambridge Consultants is seeking an Executive Assistant to provide support across our Business Units. The role covers full diary management for seniors, coordinating international travel, and handling a range of administrative tasks in a collaborative team environment.

The position is office-based with some flexibility to work from home, and you will work with fellow EAs to ensure smooth operations and effective scheduling across multiple projects.

Qualifications

• Relevant experience within a similar role.
• Experience supporting senior stakeholders in a fast-paced environment.
• Proficiency in using MS365 and Microsoft Teams.
• Comfortable using AI tools such as Copilot to support administrative tasks.
• Experience coordinating complex international travel.
• Must be able to prioritise work effectively and communicate with key stakeholders regarding deadlines.
• Strong attention to detail and accuracy.
• Complete reliability handling confidential, sometimes sensitive information.
• A proactive team player with a strong desire to muck in where required.

Responsibilities

• Provide strategic calendar management and time planning support for seniors. Schedule complex meetings across multiple time zones.
• Coordinate meetings which may include minute and action taking, supported by AI tools such as Copilot.
• Attend senior leadership meetings and progress actions with the team.
• Organise leadership team offsites, ensuring materials and logistics are in place.
• Facilitate, record and share internal meetings.
• Manage international travel arrangements in line with our travel policy.
• Organise conference attendance and related travel.
• Liaise directly with clients when arranging meetings, building strong relationships.
• Arrange tours of our facilities and support site visits.
• Submit expense reports, pull together presentations and general correspondence.
• Process statements of work and obtain signatures for contracts.
• Manage the induction and onboarding process for new employees.
• Coordinate cover during periods of leave with line manager.

Skills

Stakeholder support

Prioritisation

Attention to detail

Discretion & confidentiality

Team player

Effective communication

Travel coordination

Proactive attitude

Tools

MS365

Microsoft Teams

Copilot

Job description

The role

As part of our Executive Assistant team, you'll provide support across our Business Units, working with people at all levels.

This is a varied role that includes full diary management for seniors and arranging travel for our busy project teams - no two days look the same. You'll be given the autonomy to manage your own workload whilst working collaboratively with fellow EAs on a range of tasks and providing cover when needed.

This is an office-based role with some flexibility to work from home.

Key Responsibilities

• Provide strategic calendar management and time planning support for seniors. Schedule complex meetings across multiple time zones.
• Coordinate a variety of meetings which may include minute and action taking, supported by AI tools such as Copilot.
• Attend senior leadership meetings and work alongside the team to progress actions.
• Organise and attend leadership team offsites, ensuring materials and logistics are in place.
• Facilitate, record and share internal meetings.
• Manage international travel arrangements in line with our travel policy.
• Organise conference attendance and associated travel arrangements.
• Liaise directly with clients when arranging meetings, building a strong working relationship.
• Arrange tours of our facilities and be on hand to support visits to our site.
• Perform general administrative tasks such as submitting expense reports, pulling together presentations and general correspondence.
• Process statements of work and obtain signatures for contracts.
• Manage the induction and onboarding process for new employees.
• Work with your line manager to ensure smooth running of the business, including coordinating cover during periods of leave.

Requirements

• Relevant experience within a similar role.
• Experience supporting senior stakeholders in a fast-paced environment.
• Proficiency in using MS365 and Microsoft Teams.
• Comfortable using, or willing to learn, AI tools such as Copilot to support administrative tasks.
• Experience coordinating complex international travel.
• Must be able to prioritise work effectively and communicate with key stakeholders regarding deadlines.
• Strong attention to detail and accuracy
• Complete reliability handling confidential, sometimes sensitive information.
• A proactive team player with a strong desire to muck in where required.

By submitting an application to Cambridge Consultants, you confirm that the information provided in this application, together with any supporting documentation, is true, complete, and accurate to the best of your knowledge and belief. You understand that any false statement, misleading information, or material omission may render you liable to disqualification from the recruitment process, withdrawal of any offer of employment, or dismissal without notice if discovered following appointment. You acknowledge that the organisation reserves the right to verify the information supplied.