Global Executive Assistant – Calendar & Travel Lead

Capital One Group; Greater London; Hybrid; GBP 32,000 - 45,000; Full time

Job summary

Capital One Europe in London seeks a detail-oriented Personal Assistant to partner with our International Marketing, Product and Business Development teams. This high-visibility role acts as a gatekeeper and extension to our leadership team.

You will manage complex calendars across time zones, coordinate international travel, plan meetings and events, and support a confidential, collaborative work culture. The role is hybrid with in-office presence in Hammersmith two days per week.

Qualifications

• Extensive experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• Proficient in Microsoft Office Suite and Google Workspace.
• Experience with videoconferencing tools and AI assistants is a plus.

Responsibilities

• Strategic Calendar Management across multiple time zones.
• Travel & Expense Coordination for domestic and international trips.
• Meeting & Event Planning including venues, catering and AV requirements.
• Communication & Ambassadorship to support leadership visibility and stakeholder engagement.
• Team Administration including distribution lists and onboarding.
• General Office Support and cross-team collaboration.

Skills

Executive Assistant

Administrative support

Calendar management

Microsoft Office

Google Workspace

AI tools

Video conferencing

Communication skills

Time management

Tools

Microsoft Office Suite

Google Workspace

Zoom

Teams

Gemini

CoPilot

Claude

Job description

Capital One Europe in London seeks a detail-oriented Personal Assistant to partner with our International Marketing, Product and Business Development teams. This high-visibility role acts as a gatekeeper and extension to our leadership team.

You will manage complex calendars across time zones, coordinate international travel, plan meetings and events, and support a confidential, collaborative work culture. The role is hybrid with in-office presence in Hammersmith two days per week.