C-Suite Executive Assistant | Global Calendar & Travel Pro

Gen II Fund Services; Southampton; Sur place; GBP 32 000 - 47 000; Plein temps

Résumé du poste

Gen II Fund Services in Southampton seeks an Executive Assistant to support two or more senior executives. In-office role with 4-5 days onsite, reporting to the Director of Administration in New York, you will manage calendars, travel, and communications with internal staff and clients.

You will coordinate complex schedules, back up the executive team, and lead ad-hoc projects while maintaining confidentiality and a professional presence in a fast-paced environment.

Qualifications

• Sound academic background
• GCSEs in English Language and Mathematics (or equivalent) at grade B or above
• Strong communication skills, professional presence, superb organizational skills and experience dealing with confidential information
• Multitasking capability with a thorough, process-oriented, and detail-focused approach
• Ability to complete tasks with minimal errors in a timely manner
• Independent judgment, prioritization and critical thinking abilities in a fast-paced environment
• Personal qualities: dependable, flexible, patient, resourceful, and efficient
• People person with a client service mentality who likes to engage with others
• Excellent writing and analytical skills
• Comfortable working in a fast-paced office environment

Responsabilités

• Day-to-day administrative support for two or more senior executives
• Maintain complex calendars across multiple time zones
• Act as a gatekeeper, prioritizing demands on the executive’s time
• Coordinate logistics of internal and external meetings
• Organize travel arrangements, including multi-country itineraries
• Maintain and update digital filing system (Box)
• Proactively advise leadership of issues or delays
• Lead and coordinate ad-hoc projects as requested
• Work with global admin team to back up and support colleagues
• Communicate professionally with internal staff, leadership, and clients

Connaissances

Communication

Organization

Multitasking

Problem Solving

Writing

Confidentiality

Independent Judgment

Attention to Detail

Client Service

Formation

GCSE English & Maths (Grade B+)

Outils

Microsoft Word

Outlook

PowerPoint

Excel

Description du poste

Gen II Fund Services in Southampton seeks an Executive Assistant to support two or more senior executives. In-office role with 4-5 days onsite, reporting to the Director of Administration in New York, you will manage calendars, travel, and communications with internal staff and clients.

You will coordinate complex schedules, back up the executive team, and lead ad-hoc projects while maintaining confidentiality and a professional presence in a fast-paced environment.