Senior Event Coordinator - Luxury Events - WhatJobs Direct

Placements24; Southampton; On-site; GBP 19,000 - 29,000; Full time

Benefits offered by this job

Highly competitive salary

Exclusive high-profile events

Dynamic collaborative team

Professional development opportunities

Premium vendor network

Job summary

Placements24 seeks a Senior Event Coordinator to lead the planning and execution of luxury events, liaising with clients and coordinating with culinary, logistics and service teams to ensure flawless delivery.

You will manage vendors, budgets and timelines, maintain high quality standards and drive post-event evaluations for continuous improvement. Some evenings and weekends may be required.

Qualifications

• Extensive experience in luxury or high-end event planning.
• Demonstrated ability to manage complex projects with multiple stakeholders.
• Exceptional organizational, time management and multitasking skills.
• Excellent communication, negotiation and interpersonal abilities.
• Proficiency with event management software and tools.
• Keen eye for detail and commitment to quality.

Responsibilities

• Manage end-to-end planning and execution of diverse events.
• Serve as primary client contact, building strong relationships and realizing vision.
• Develop detailed event proposals, timelines, budgets and logistics plans.
• Coordinate with chefs, service staff and internal departments for seamless delivery.
• Source, negotiate with and manage external vendors (florists, decorators, entertainment).
• Oversee setup, execution and breakdown, ensuring quality and safety standards.

Skills

Event planning

Vendor management

Project coordination

Communication skills

Attention to detail

Software proficiency

Education

Bachelor's degree in Hospitality Management

Tools

Event management software

Job description

About the Role

Our client, a prestigious event management and catering company based in Randburg, Gauteng , is seeking a highly experienced and detail-oriented Senior Event Coordinator . This role is critical for managing the successful execution of high-end events, ensuring every detail is meticulously planned and flawlessly delivered. You will be responsible for liaising with clients, coordinating with internal teams (culinary, logistics, service), managing vendors, and overseeing on-site operations. The ideal candidate will possess a proven track record in luxury event planning, exceptional organizational skills, and a proactive approach to problem-solving. This is a fantastic opportunity to join a dynamic team and contribute to creating unforgettable experiences for discerning clients in the heart of Gauteng .

Key Responsibilities

• Manage the end-to-end planning and execution of diverse events, from conception to completion.
• Serve as the primary point of contact for clients, building strong relationships and ensuring their vision is realized.
• Develop detailed event proposals, timelines, budgets, and logistical plans.
• Coordinate with chefs, service staff, and other internal departments to ensure seamless event delivery.
• Source, negotiate with, and manage external vendors (florists, decorators, entertainment, etc.).
• Oversee event setup, execution, and breakdown, ensuring adherence to quality and safety standards.
• Troubleshoot and resolve any issues that arise during events in a calm and efficient manner.
• Conduct post-event evaluations and gather client feedback to ensure continuous improvement.
• Maintain up-to-date knowledge of event trends and best practices.
• Contribute to the strategic development of event services and client offerings.

Requirements

• Extensive experience in event planning and coordination, with a strong focus on luxury or high-end events.
• Demonstrated ability to manage complex projects with multiple stakeholders.
• Exceptional organizational, time management, and multitasking skills.
• Excellent communication, negotiation, and interpersonal abilities.
• Proficiency in event management software and tools.
• A keen eye for detail and a commitment to delivering exceptional quality.
• Ability to work under pressure and adapt to demanding schedules, including evenings and weekends, in Randburg, Gauteng .
• Strong vendor management and relationship-building skills.
• A proactive problem-solver with a positive attitude.
• Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field is preferred.

Benefits

• Highly competitive salary commensurate with experience.
• Opportunity to work on exclusive and high-profile events.
• Be part of a dynamic and collaborative team in a leading event company in Gauteng .
• Professional development and career advancement opportunities.
• Contribute to creating memorable experiences for clients in Randburg .
• Access to a network of premium vendors and suppliers.