Senior Document Controller

PSR Solutions Ltd; Gloucester; On-site; GBP 55,000 - 75,000; Full time

Job summary

PSR Solutions Ltd is seeking an experienced Senior Document Controller to lead and deliver secure, accurate document control services across a major infrastructure project in the Gloucester area.

You will oversee day-to-day activities, coordinate information submissions and maintain clear traceability throughout the project lifecycle, while guiding other document controllers to uphold high standards and consistent processes across the team.

Qualifications

• Senior document controller with experience on large infrastructure projects.
• Ability to lead and mentor junior document controllers.
• Strong understanding of document control processes and quality standards.

Responsibilities

• Lead and coordinate day-to-day document control activities for projects and work packages.
• Manage document registration, metadata, workflows, transmittals and revision control using Asite.
• Maintain document registers and monitor submissions, reviews and approvals.
• Ensure compliance with client requirements and document control procedures.
• Produce status reports highlighting outstanding submissions, approvals and delays.
• Coordinate information exchanges among project teams, clients, and subcontractors.
• Monitor quality and challenge incomplete or late submissions.
• Maintain audit trails and traceability across the project lifecycle.
• Provide guidance to other controllers and balance workloads.
• Assist with audits, information management and process improvement.
• Prepare handover documentation, quality records and O&M manuals.

Skills

Document control

Team leadership

Stakeholder coordination

Quality compliance

Tools

Asite

Job description

An exciting opportunity has arisen for an experienced Senior Document Controller to join a major infrastructure and engineering project.

This is an excellent opportunity to take a hands-on lead in delivering accurate, timely and secure document control services across a complex project environment.

Reporting to the Information Manager, you will oversee day-to-day document control activities, coordinate information submissions and maintain clear document traceability throughout the project lifecycle.

Working closely with project delivery teams, clients, and subcontractors, you will play a key role in ensuring information is managed effectively, project procedures are followed, and documentation meets required quality and compliance standards.

You will also guide and support other document controllers, helping maintain consistent processes and high standards across the project.

Key Responsibilities

• Lead and coordinate day-to-day document control activities for assigned projects and work packages.
• Manage document registration, metadata, workflows, transmittals and revision control using Asite.
• Maintain accurate document registers and monitor submissions, reviews and approval processes.
• Ensure all project documentation complies with client requirements and established document control procedures.
• Produce regular document status reports, highlighting outstanding submissions, approvals and potential delays.
• Coordinate information exchanges between project teams, clients, consultants and subcontractors.
• Monitor document quality and constructively challenge incomplete, inaccurate or late submissions.
• Maintain clear audit trails and ensure document traceability throughout the project lifecycle.
• Provide guidance and support to other document controllers by reviewing outputs and coordinating workloads as required.
• Support project audits, information management activities and continuous improvements to document control processes.
• Assist with preparing handover documentation, quality records, and operation and maintenance manuals.