Document Controller

GS3 Recruitment Manchester; Lancashire; On-site; GBP 28,000 - 36,000; Full time

Job summary

GS3 Recruitment Manchester is seeking an experienced Document Controller to join a well-established construction main contractor in Lancashire. This role focuses on managing, organising and maintaining project documentation, ensuring accuracy, up-to-date information, and timely distribution to relevant teams throughout the build process.

You will work closely with Project Managers, Site Managers and design teams to maintain robust document controls, revision history and timely distribution while

Qualifications

• Previous experience as a Document Controller in the construction industry.
• Experience with main contractors is preferred.
• Strong understanding of document control processes, approvals and revision management.

Responsibilities

• Manage and maintain project documentation, including drawings, specs, submissions, schedules and reports.
• Set up document registers, folders, distribution lists and filing systems.
• Ensure documents are uploaded, tracked and archived in the document management system.
• Maintain revision control and ensure teams access latest drawings and docs.
• Coordinate information flow between project managers, site managers, design teams, consultants and subcontractors.
• Prepare documentation for meetings and maintain action logs.
• Support audits ensuring compliance with procedures and client requirements.

Skills

Document control

Construction industry

Viewpoint

Aconex

Asite

Excel

Attention to detail

Communication

Tools

Viewpoint

Aconex

Asite

Microsoft Office

Job description

We are currently recruiting for an experienced Document Controller to join a well-established construction main contractor.

The successful candidate will be responsible for managing, organising and maintaining project documentation, ensuring all information is accurate, up to date and distributed to the relevant teams throughout the construction process.

Working closely with Project Managers, Site Managers, Design Teams and subcontractors, you will play a key role in ensuring the smooth running of projects from initial stages through to completion.

Key Responsibilities

• Manage and maintain project documentation, including drawings, specifications, technical submissions, schedules and reports.
• Set up and maintain document registers, project folders, distribution lists and electronic filing systems.
• Ensure all project information is correctly uploaded, issued, tracked and archived using the company's document management system.
• Maintain accurate revision control, ensuring project teams have access to the latest approved drawings and documentation.
• Coordinate the distribution of information between Project Managers, Site Managers, design teams, consultants and subcontractors.
• Maintain trackers for drawings, technical submissions, RFIs, approvals and outstanding project information.
• Monitor submission deadlines, follow up outstanding documentation and highlight potential delays to project teams.
• Support project meetings by preparing documentation, maintaining action logs and providing document status updates.
• Liaise with subcontractors and suppliers to ensure all required documentation is received and accurately recorded.
• Support internal audits and ensure documentation complies with company procedures and client requirements.

Experience & Requirements

• Previous experience working as a Document Controller within the construction industry.
• Experience working for a main contractor is preferred.
• Strong understanding of construction documentation, drawing registers, revision control and approval processes.
• Experience using document management systems such as Viewpoint, Aconex, Asite or similar.
• Strong organisational skills and excellent attention to detail.
• Confident using Microsoft Office, particularly Excel, Word and Outlook.
• Ability to manage documentation and deadlines across multiple projects.
• Good communication skills and the ability to work with both site-based and office-based teams.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation