Senior Document Controller

Kenna Recruitment Ltd; Ealing; On-site; GBP 42,000 - 56,000; Full time

Job summary

Kenna Recruitment Ltd. is seeking a Senior Document Controller for a leading UK residential developer in London. The role focuses on controlling and distributing project documentation in a fast-paced construction environment.

You will manage document lifecycles, maintain registers, and ensure compliance with project procedures, working with Project Managers, Site Managers, and external consultants. A strong attention to detail is essential.

Qualifications

• Extensive experience in construction document control.
• Strong knowledge of document control procedures and information management.
• Experience using EDMS/CDE systems (e.g., Viewpoint).
• Excellent attention to detail and organisational skills.

Responsibilities

• Oversee full lifecycle of project documentation from receipt to archiving.
• Maintain document registers, trackers and information logs.
• Ensure drawings, specs and reports are controlled and stored correctly.
• Upload, distribute and manage documents via EDMS/CDE.
• Monitor revisions and ensure teams use the latest information.
• Manage document transmittals and audit trails.

Skills

Document Control

EDMS/CDE

Viewpoint

Stakeholder Communication

MS Office

Attention to Detail

Tools

Viewpoint

EDMS/CDE Software

Job description

We are currently working with a leading UK residential developer who is looking to appoint an experienced Senior Document Controller to join their growing team. This is an excellent opportunity for a confident Document Controller looking to take the next step in their career within a fast-paced, high-volume construction environment.

The successful candidate will play a key role in ensuring project information is accurately controlled, maintained and distributed across multiple stakeholders, working closely with project, design, commercial and construction teams.

The Role

As Senior Document Controller, you will be responsible for the day-to-day management and control of project documentation, ensuring information is issued, recorded and stored correctly in line with company procedures and project requirements.

Key responsibilities will include:

• Managing the full lifecycle of project documentation from receipt through to distribution and archiving.
• Maintaining accurate document registers, trackers and information logs.
• Ensuring drawings, specifications, reports and other project information are correctly controlled.
• Uploading, distributing and managing documentation through the relevant EDMS/CDE.
• Monitoring document revisions and ensuring teams are working from the latest approved information.
• Managing document transmittals and maintaining clear audit trails.
• Working closely with Project Managers, Site Managers, Design Managers, Commercial teams and external consultants.
• Supporting the wider project team with document control processes and best practice.
• Producing regular document control reports and identifying any discrepancies or outstanding information.
• Ensuring all documentation complies with internal procedures and project-specific requirements.
• Assisting with the implementation and improvement of document control systems and processes.Providing guidance and support to junior members of the document control team where required.

About You

We are looking for someone who has strong experience within construction, housebuilding, residential development or a similar built-environment sector.

• Previous experience working as a Senior Document Controller or experienced Document Controller.
• Strong knowledge of document control procedures and information management.
• Experience working within a construction or property development environment.
• Excellent attention to detail and organisational skills.
• Confidence communicating with stakeholders at all levels.
• Experience using an EDMS/CDE such as Viewpoint
• A good understanding of drawing/document revisions, transmittals and document registers.
• The ability to manage multiple projects, priorities and deadlines simultaneously.
• Strong Microsoft Office skills, particularly Excel and Outlook.
• A proactive approach with the confidence to identify and resolve issues independently