Document Controller

Skilled Careers; Maidstone; On-site; GBP 28,000 - 30,000; Full time

Job summary

Skilled Careers is seeking an experienced Document Controller to join our client’s head office in Maidstone and provide document control support across multiple live construction projects.

You will manage workflows in Protec, organise information in SharePoint, upload and archive drawings and submissions, and liaise with design teams, consultants, subcontractors, and site teams to keep documents current and audit-ready.

Qualifications

• Previous experience as a Document Controller within the construction industry.
• Strong working knowledge of Protec document management systems.
• Proven experience using Microsoft SharePoint.
• Experience supporting multiple projects simultaneously.
• Excellent organisational skills and attention to detail.
• Strong communication and stakeholder management abilities.

Responsibilities

• Manage and maintain project documentation across several live construction sites.
• Administer and control document workflows using Protec document management software.
• Maintain and organise project information within Microsoft SharePoint.
• Upload, distribute, track, and archive drawings, specifications, and project correspondence.
• Ensure all documentation is issued and recorded in accordance with company procedures.
• Monitor document revision status and maintain accurate registers.
• Liaise with design teams, consultants, subcontractors, and site teams regarding submissions and approvals.
• Support project teams with document retrieval and reporting requirements.
• Ensure project records are complete, accurate, and audit-ready.
• Assist with the implementation and maintenance of document control processes and best practices.

Skills

Organisational skills

Stakeholder management

Communication

Tools

Protec document management

Microsoft SharePoint

Microsoft Excel

Microsoft Word

Outlook

Job description

Location: Maidstone

Rate: £20.00 - 22.00 per hour depending on experience

Contract: Freelance

Duration: 3 months

The Opportunity

We are currently seeking an experienced Document Controller to join our client's head office team and provide document control support across a number of live construction projects.

Working closely with project teams, design managers, site management, and subcontractors, you will be responsible for ensuring project documentation is accurately managed, distributed, and maintained throughout the project lifecycle.

This role will be primarily office-based and will support multiple residential and mixed-use developments simultaneously.

Key Responsibilities

• Manage and maintain project documentation across several live construction sites.
• Administer and control document workflows using Pro Core document management software.
• Maintain and organise project information within Microsoft SharePoint.
• Upload, distribute, track, and archive drawings, specifications, technical submissions, and project correspondence.
• Ensure all documentation is issued and recorded in accordance with company procedures.
• Monitor document revision status and maintain accurate registers.
• Liaise with design teams, consultants, subcontractors, and site teams regarding document submissions and approvals.
• Support project teams with document retrieval and reporting requirements.
• Ensure project records are complete, accurate, and audit-ready.
• Assist with the implementation and maintenance of document control processes and best practices.

Requirements

• Previous experience as a Document Controller within the construction industry.
• Strong working knowledge of Protec document management systems.
• Proven experience using Microsoft SharePoint.
• Experience supporting multiple projects simultaneously.
• Excellent organisational skills and attention to detail.
• Strong communication and stakeholder management abilities.Proficient in Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to work independently and manage competing priorities.

Desirable

• Experience working for a main contractor, developer, or residential construction business.
• Knowledge of design, technical, and construction documentation processes.
• Experience supporting large-scale residential, mixed-use, or commercial projects