Senior Customer Service & Project Coordinator

Bobrick; Sandycroft; On-site; GBP 26,000 - 38,000; Full time

Job summary

Bobrick is seeking a proactive Customer Service and Logistics Coordinator to monitor external and internal service requests, acknowledge receipts, allocate tasks, and escalate issues when needed. You will manage orders and provide timely shipment updates.

This role involves reviewing CAD drawings for risk, offering technical guidance, entering orders into ERP, processing returns, and ensuring alignment between drawings, distributor expectations, and product capabilities.

Responsibilities

• Monitor email service requests from external customers, which include contractors, distributors, and site management. Acknowledge receipt and answer where appropriate, reallocating, or escalating queries when required.
• Monitor email and MS Teams service requests from internal customers, which include cross functional division departments, UK and overseas based sales managers and management. Acknowledge receipt and answer where appropriate, reallocating, or escalating queries when required.
• Receive and triage general enquiries, acknowledge receipt, and allocate to the appropriate department or person.
• Provide a daily shipping update to all customers with export orders in transit.
• Access and elevate complaints as required to the relevant department management.
• Manage projects and coordinate with relevant functions, beginning at the specification phase and continuing through purchase order receipt, drafting coordination, manufacturing release, and final shipment; ensuring continuity, alignment, and proactive oversight from pre-order engagement through project completion.
• Review and interpret CAD drawings to support customer discussions and identify risks, discrepancies, or missing information in drawings via phone calls or emails.
• Provide technical support and troubleshooting for field-related inquiries to resolve issues and guide customers through solutions.
• Maintain in-depth knowledge of company products to make informed technical and operational decisions; advise clients and colleagues on product applications.
• Addresses complaints and requests from distributors and field teams, assess their needs, and process orders to fulfil those requirements accurately and efficiently.
• Engage in hands‑on technical learning to stay current with product and system developments.
• Review and validate purchase orders against quotes, approved layouts, specifications, and contractual requirements to ensure entry into CSI is accurate for processing and invoicing.
• Ensure scope alignment between architectural drawings, distributor expectations, and Thrislington product capabilities.
• Proactively manage project timelines including drafting approval cycles, revision control, material trigger points, production scheduling, and shipping milestones. Communicate any failed or at‑risk ship dates to the C/S Manager.
• Maintain comprehensive project documentation within ERP/OMS systems to ensure traceability and audit integrity.
• Provide accurate and timely responses to inquiries related to pricing, specifications, lead times, installation expectations, and order status
• Maintain comprehensive project documentation within ERP/OMS systems to ensure traceability and audit integrity.
• Perform order entry into the organization’s ERP system in a timely manner with a high degree of accuracy.
• Initiate and process return authorizations (RMA) in accordance with company policies and warranty guidelines and communicate clearly with customers regarding return procedures, credit timelines, and replacement expectations.

Job description

Bobrick is seeking a proactive Customer Service and Logistics Coordinator to monitor external and internal service requests, acknowledge receipts, allocate tasks, and escalate issues when needed. You will manage orders and provide timely shipment updates.

This role involves reviewing CAD drawings for risk, offering technical guidance, entering orders into ERP, processing returns, and ensuring alignment between drawings, distributor expectations, and product capabilities.