Senior Administrator & PA Support

Assistance Dogs; United Kingdom; On-site; GBP 22,000 - 31,000; Full time

Job summary

Assistance Dogs is seeking a highly organised Senior Administrator to provide PA support to senior leadership on a 4+ month temporary assignment. The role is predominantly office-based with flexibility to work remotely approximately 1 day per week in South East London.

The position pays £19.23 per hour and requires a basic DBS check. You will manage complex diaries, coordinate meetings and travel, prepare correspondence and reports, take minutes, handle inboxes and maintain confidential records.

Qualifications

• Previous experience in a senior administration, PA, team support or office management role.
• Excellent organisational skills and the ability to manage competing priorities.
• Strong diary and inbox management experience.
• Exceptional attention to detail and a proactive approach.
• Confidence communicating with stakeholders at all levels.
• Strong written and verbal communication skills.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and Excel.
• Experience coordinating meetings, events and administrative processes.
• The ability to handle sensitive and confidential information with discretion.

Responsibilities

• Managing complex diaries and coordinating meetings
• Monitoring inboxes and responding to enquiries appropriately
• Organising travel arrangements and hospitality requirements
• Planning and coordinating meetings, events and stakeholder visits
• Preparing correspondence, presentations, reports and meeting papers
• Taking meeting minutes and tracking follow-up actions
• Managing expenses and general administrative processes
• Acting as a professional first point of contact for visitors and stakeholders
• Maintaining accurate records, filing systems and confidential information
• Liaising with internal teams and external partners to gather information and coordinate activities
• Supporting wider operational and administrative projects as required

Skills

Senior admin experience

PA support

Office management

Diary management

Stakeholder communication

Microsoft Office

Attention to detail

Confidential info handling

Tools

Outlook

Word

PowerPoint

Excel

Job description

Senior Administrator & PA Support (Temporary)

£19.23 per hour

4+ month temporary assignment

South East London

Predominantly office-based with flexibility to work remotely approximately 1 day per week

Basic DBS check required

Are you an experienced administrator or PA looking for a role where you can make a meaningful contribution within a values-led organisation?

We are working with a well-established charitable organisation that is seeking a highly organised and professional Senior Administrator to provide support to a busy senior leadership office. This is a varied and rewarding opportunity for someone who enjoys coordinating multiple priorities, building strong relationships with stakeholders and ensuring the smooth running of a fast-paced office environment.

Working as part of a small and collaborative team, you'll play a key role in supporting senior leaders, managing communications and helping deliver a first-class administrative service. This position will suit someone who thrives on organisation, enjoys working with people and takes pride in providing reliable support behind the scenes.

This is a busy, hands-on role where no two days are the same. Responsibilities will include:

• Managing complex diaries and coordinating meetings
• Monitoring inboxes and responding to enquiries appropriately
• Organising travel arrangements and hospitality requirements
• Planning and coordinating meetings, events and stakeholder visits
• Preparing correspondence, presentations, reports and meeting papers
• Taking meeting minutes and tracking follow-up actions
• Managing expenses and general administrative processes
• Acting as a professional first point of contact for visitors and stakeholders
• Maintaining accurate records, filing systems and confidential information
• Liaising with internal teams and external partners to gather information and coordinate activities
• Supporting wider operational and administrative projects as required

About You

We're keen to hear from candidates who have gained experience within the charity, not-for-profit, education, membership, healthcare, faith-based or public sectors.

You'll Bring

• Previous experience in a senior administration, PA, team support or office management role
• Excellent organisational skills and the ability to manage competing priorities
• Strong diary and inbox management experience
• Exceptional attention to detail and a proactive approach
• Confidence communicating with stakeholders at all levels
• Strong written and verbal communication skills
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and Excel
• Experience coordinating meetings, events and administrative processes
• The ability to handle sensitive and confidential information with discretion
• A reliable, professional and committed approach to work

An understanding of the Catholic Church or experience working within a faith-based organisation would be beneficial but is by no means essential. More important is a genuine respect for the organisation's values and a willingness to work within this environment.

Why Apply?

• Opportunity to join a highly respected charitable organisation
• Varied and engaging role with exposure to senior stakeholders
• Supportive and collaborative working environment
• Immediate start available
• Initial 4-month assignment with the potential for extension
• Predominantly office-based role with some hybrid flexibility
• Chance to make a meaningful contribution within the not-for-profit sector

Additional Information

• Interviews scheduled for the week commencing 14 September
• Successful applicants should be available to start as soon as possible thereafter
• Appointment subject to a satisfactory Basic DBS check

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.