Personal Assistant - Immediate Start

Search Consultancy; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Onsite parking

Job summary

Search Consultancy is seeking an experienced Executive Assistant to support a senior leadership team for a respected charity in Glasgow. This is a full-time, temporary role initially for 3 months, office-based with onsite parking.

Key duties include managing complex diaries, coordinating meetings and events for five executives, arranging UK and international travel, preparing materials, handling confidential information and acting as a primary contact for internal and external stakeholders.

Qualifications

• Experience supporting senior executives or leadership teams.
• Proven diary/calendar management skills.
• Experience arranging complex UK and international travel.
• Excellent communication and relationship-building abilities.
• High levels of discretion and professionalism.

Responsibilities

• Proactive and complex diary management.
• Coordinate meetings, appointments and events for five senior staff.
• Arrange domestic and international travel, including flights and visas.
• Manage changing priorities and scheduling conflicts.
• Prepare meeting packs, agendas and presentation materials.
• Handle confidential correspondence and act as a contact for stakeholders.

Skills

Diary management

Meeting coordination

Travel arrangements

Stakeholder liaison

Discretion

Organisational skills

Job description

Location: Glasgow Hours: Monday to Friday 35 hours per week Salary: £19.23ph Contract: Full-time, Temporary - 3 months initially

Are you an experienced Executive Assistant or Personal Assistant looking for a rewarding role where your organisational expertise can contribute to a meaningful cause?

My client is a respected charity organisation based in the East Dunbartonshire area of Glasgow, they are looking for a highly professional, proactive and capable PA to provide first-class support to their senior leadership team. This will be a temporary role initially for 3 months, however for the right candidate their maybe longer-term opportunities available. Hours of work are Monday to Friday 35 per week, this is an office based role with parking available on site.

Key Responsibilities

• Proactive and complex diary management
• Coordinating meetings, appointments and events for 5 senior members of staff
• Arranging domestic and international travel, including flights, accommodation, visas and itineraries
• Managing changing priorities and resolving scheduling conflicts
• Preparing meeting packs, agendas and presentation materials
• Handling confidential correspondence and sensitive information
• Acting as a key point of contact for internal and external stakeholders

About You

You will be an experienced Executive Assistant, Personal Assistant or Senior Administrator with exceptional organisational skills and a proactive approach.

We're looking for someone who has:

• Proven experience supporting senior executives or leadership teams
• Exceptional diary and calendar management skills
• Experience arranging complex UK and international travel
• Excellent communication and relationship-building abilities
• Strong attention to detail and excellent organisational skills
• The ability to manage multiple priorities and meet deadlines
• High levels of discretion and professionalism

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age