Personal Assistant

Allscreens Nationwide Ltd; East Hagbourne; On-site; GBP 52,349,000 - 63,370,000; Full time

Job summary

A proactive Personal Assistant role at Allscreens Nationwide Ltd supports two Deputy Directors and is based at Harwell Science & Innovation Campus. You will manage complex diaries, coordinate travel and events, and keep leaders focused on priorities.

Responsibilities include arranging travel, meetings, and materials, handling expenses, and maintaining documentation with discretion and professionalism. You will work autonomously to deadlines and cover colleagues as needed.

Qualifications

• Strong organisational skills and ability to manage competing priorities.
• Experience supporting senior leaders with diary, correspondence and administration.
• Confidence coordinating travel and handling logistics with attention to detail.

Responsibilities

• Provide comprehensive PA support to two Deputy Directors (SCS1s).
• Manage complex diaries, schedule appointments, and prioritise meetings.
• Arrange domestic and international travel, accommodation, and detailed itineraries.
• Coordinate meetings, events, and conferences, including venue bookings and logistics.
• Process expenses, refunds, and other administrative requests accurately and promptly.
• Monitor, prioritise, and redirect emails, flagging urgent matters when required.
• Prepare meeting materials, agendas, and reminders to support effective planning.
• Maintain accurate records, filing systems, and up-to-date documentation.
• Support ongoing projects and business activities with reliable administrative coordination.
• Liaise with internal and external stakeholders professionally and efficiently.
• Provide cover and support to other Deputy Directors during periods of absence.
• Work independently-managing priorities and deadlines with minimal supervision.

Skills

Diary management

Executive support

Travel coordination

Stakeholder management

Documentation management

Discretion & professionalism

Job description

• Pay rate: £19.61 per hour
• Working days/hours: Monday to Friday, 9:00am to 5:00pm
• Assignment: ASAP start, until 01/04/2027 (extension subject to business needs)
• Clearance: Basic DBS

Our Client is looking for a proactive, well-organised Personal Assistant to support two Deputy Directors. If you enjoy managing complex diaries, coordinating travel and events, and helping senior leaders stay focused on what matters most, this is a fantastic opportunity to bring your PA skills to a high-profile organisation at Harwell Science & Innovation Campus.

What you'll be doing:

• Provide comprehensive PA support to two Deputy Directors (SCS1s)
• Manage complex diaries, schedule appointments, and prioritise meetings
• Arrange domestic and international travel, accommodation, and detailed itineraries
• Coordinate meetings, events, and conferences, including venue bookings and logistics
• Process expenses, refunds, and other administrative requests accurately and promptly
• Monitor, prioritise, and redirect emails, flagging urgent matters when required
• Prepare meeting materials, agendas, and reminders to support effective planning
• Maintain accurate records, filing systems, and up-to-date documentation
• Support ongoing projects and business activities with reliable administrative coordination
• Liaise with internal and external stakeholders professionally and efficiently
• Provide cover and support to other Deputy Directors during periods of absence
• Work independently-managing priorities and deadlines with minimal supervision

What you'll bring:

• Strong organisation skills with the ability to manage competing priorities
• Proven experience supporting senior leaders with diary, correspondence, and administration
• Confidence coordinating travel and handling logistics with attention to detail
• Excellent communication and stakeholder management skills (discreet, polished, and proactive)
• Strong document and records management capability
• Good judgement to identify urgency, redirect effectively, and keep actions moving
• Professional reliability and the ability to work autonomously to deadlines