Executive Support Assistant

Blue Arrow; Gloucester; On-site; GBP 23,000 - 26,000; Full time

Benefits offered by this job

Professional development

Collaborative culture

Role variety

Job summary

Blue Arrow in Bristol is seeking an experienced Executive Support Assistant to provide confidential, high‑quality administrative support to senior leaders within the academy.

This fast‑paced and varied role requires proactivity, professionalism and the ability to manage competing priorities while building relationships with staff, parents, governors and external partners. You will manage diaries, prepare reports and coordinate travel, with a focus on discretion and accuracy.

Qualifications

• Experience providing high‑quality executive support or PA assistance.
• Strong organisational and time management skills under pressure.
• Excellent written and verbal communication, with attention to detail.
• Proven ability to manage multiple priorities and confidential information.

Responsibilities

• Provide executive and administrative support to senior leaders.
• Manage complex diaries, appointments, meetings and correspondence.
• Prepare agendas, reports, presentations, briefing papers and minutes.
• Handle confidential information with discretion.
• Coordinate meetings, travel and accommodation arrangements.
• Support recruitment, HR and wider administrative processes.
• Assist with academy communications and website updates.

Skills

Executive support

Diary management

Stakeholder relations

Communication skills

IT literacy

Tools

Microsoft Office

Database systems

Job description

Location: Bristol

Contract: Full Time Contract - 6 Months

Salary: 17.16 - 18.72 per hour

About the Role

We are looking for an experienced and highly organised Executive Support Assistant to provide confidential, high-quality administrative and executive support to senior leaders within the academy.

This is a fast-paced and varied role where you will work closely with the Senior Operations Manager and Senior Leadership Team, helping to ensure the smooth day-to-day running of academy operations. The successful candidate will be proactive, professional, and able to manage competing priorities while building effective relationships with a wide range of stakeholders.

Key Responsibilities

• Provide comprehensive executive and administrative support to senior leaders.
• Manage complex diaries, appointments, meetings, and correspondence.
• Prepare agendas, reports, presentations, briefing papers, and meeting minutes.
• Handle sensitive and confidential information with discretion and professionalism.
• Act as a key point of contact for staff, parents, governors, and external partners.
• Coordinate meetings, events, travel, and accommodation arrangements.
• Maintain accurate records and data, producing reports as required.
• Support recruitment, HR, and wider administrative processes across the academy.
• Assist with academy communications, website updates, and promotional activities when required.
• Supervise, support, and develop administrative colleagues where appropriate.
• Contribute to the continuous improvement of systems, processes, and administrative services.
• Support senior leaders with project work, research, and organisational priorities.

About You

The ideal candidate will have:

• Previous experience in a senior administration, executive support, PA, or office management role.
• Excellent organisational and time-management skills.
• The ability to manage multiple priorities and work effectively under pressure.
• Strong written and verbal communication skills.
• Outstanding attention to detail and accuracy.
• Experience producing high-quality reports, presentations, and correspondence.
• Strong IT skills, including Microsoft Office applications and database systems.
• The ability to build positive working relationships with colleagues and stakeholders at all levels.
• A professional, flexible, and proactive approach to work.
• A commitment to maintaining confidentiality and handling sensitive information appropriately.

What We Offer

• A rewarding and varied role within a supportive academy environment.
• Opportunities for professional development and training.
• The opportunity to play a key role in supporting senior leadership and academy success.
• A collaborative and inclusive workplace culture.

Safeguarding

We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory pre-employment checks, including an enhanced DBS check.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.