Senior Administrator

Tate; Swindon; Hybrid; GBP 29,000 - 32,000; Full time

Job summary

Tate is seeking a Senior Administrator to join a national public body focused on protecting England's historic environment. The role supports specialist teams, developing practical processes and ensuring responsive, professional services.

Tasks include project coordination, procurement documentation, and information management improvements, with strong emphasis on collaboration and accuracy. You will work remotely with occasional attendances on site in Swindon.

Qualifications

• Experience in project administration/coordination.
• Strong organisational skills and attention to detail.
• Ability to prioritise a varied workload and communicate clearly.

Responsibilities

• Project coordination, procurement support and effective administration across the department.
• Work with technical conservation and procurement colleagues to scope requirements, assess options and agree compliant procurement routes.
• Create and maintain procurement documentation, programmes and progress tracking tools.
• Prepare final contract documentation and support the issuing of contracts.
• Develop clear desk instructions and practical processes for contract operation and review.
• Support information management improvements, including shared drive review and preparation for SharePoint Online.
• Provide responsive, high-quality administrative support across the department.
• Maintain and refresh relevant web content to ensure information remains accurate and up to date.

Skills

Project coordination

Procurement support

Information management

Organisational skills

Communication

Tools

SharePoint Online

Web content management

Job description

14.90 per hour

Can work mostly remote, occasional on site attendance in Swindon

Monday - Friday - Full Time

Temporary - until 31st December

Tate are looking for a well-organised and proactive Senior Administrator to join a national public body dedicated to protecting, championing and celebrating England's historic environment.

This is an exciting opportunity to support specialist teams whose work helps people understand, value and care for historic places, while contributing to high-quality research, advice and technical services. You will help develop practical processes, manage information clearly and work collaboratively with colleagues to ensure services are responsive, consistent and professional.

Role responsibilities

• Project coordination, procurement support and effective administration across the department.
• Work with technical conservation and procurement colleagues to scope requirements, assess options and agree compliant procurement routes.
• Create and maintain procurement documentation, programmes and progress tracking tools.
• Prepare final contract documentation and support the issuing of contracts.
• Develop clear desk instructions and practical processes for contract operation and review.
• Support information management improvements, including shared drive review and preparation for SharePoint Online.
• Provide responsive, high-quality administrative support across the department.
• Maintain and refresh relevant web content to ensure information remains accurate and up to date.

About you

We are seeking someone with previous project administration/coordination experience, strong organisational skills, attention to detail and the ability to prioritise a varied workload. You will be confident working with information, communicating clearly and building positive working relationships across teams. If you are adaptable, calm under pressure and motivated by supporting work that makes a lasting difference to communities and places, we would like to hear from you.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.