Procurement Administrator

English Heritage; Swindon; Hybrid; GBP 23,000 - 28,000; Full time

Job summary

English Heritage is seeking an experienced Procurement Administrator to join our in-house Strategic Procurement team in Swindon. You will support administrative functions for Procurement and Fleet, working a hybrid pattern (office and home) 36 hours per week on a permanent basis.

You will help maintain the supplier list, perform market research, due diligence, and provide essential back-up support for the Fleet Co-ordinator while delivering high-quality admin and data management across internal

Qualifications

• Significant experience in a an administrative, business support, procurement support, contract support or similar role.
• Experience of maintaining accurate records, systems and data, with strong attention to detail and a high standard of written communication.
• Experience of managing shared mailboxes, responding to enquiries and providing professional support to internal stakeholders.
• Experience of supporting purchasing, supplier, contract or compliance-related processes.
• Experience of organising and prioritising a varied workload, meeting deadlines and supporting continuous improvement.
• Confident user of Microsoft applications, particularly Outlook, Word and Excel.

Responsibilities

• Evolving and maintaining the English Heritage supplier list
• Market research, compliance and due diligence
• Providing full back up support for the Fleet Co-ordinator
• Providing full administration support for the team.

Skills

Administrative experience

Record keeping

Mailbox management

Purchasing support

Contract/compliance processes

Workload prioritisation

MS Office (Outlook/Word/Excel)

Tools

Outlook

Word

Excel

Microsoft Office

Job description

Title Procurement Administrator Location Swindon/Hybrid Salary From £25,849 per annum, dependent on skills, experience and location / 36 hours per week / Permanent Job type Permanent Ref 16588

Heritage is for everybody, and we are here for heritage.

Heritage lives in places and people, memories and stories, artefacts and traditions. It can connect us all to the past, and to each other. It can make us happier, strengthen every community, and help shape society for the better. Everybody should be able to enjoy the benefits it brings.

That's why, as a charity, we care for over a million objects and hundreds of historic sites in every part of England, from international icons to local treasures. And it's why we open them up, share their stories and find new ways for everybody to enjoy, learn, play and create.

We are looking for an experienced Procurement Administrator to join our busy team. You'll be working on a permanent, full time basis, working 36 hours per week.

The role is full time and permanent although we would consider a flexible working

arrangement with the right candidate. The role can be office based at any of our regional offices or worked in a hybrid way between home and an office. Regular meeting attendance at our Swindon office is essential to the role, as well as visits to other offices and sites as required.

The Benefits

• Salary from £25,849 per annum, depending on skills and experience
• 25 days' holiday plus bank holidays, pro rata, rising to 28 days after 3 years
• Matched pension contributions up to 10%
• Flexible hours
• The opportunity to progress your career within the heritage sector
• Subscriptions to professional bodies
• Free access to all English Heritage sites for you and up to six friends and family members
• 25% discount in our shops and cafes
• Enhanced maternity, paternity or shared parental leave
• Options to buy additional leave
• An inclusive working atmosphere everybody is supported from all backgrounds, religions and with different needs
• Opportunities to go to some of our great live music and history events

This is a great opportunity for a Procurement Administrator, reporting to the Senior Procurement Manager as part of the Corporate Services Directorate, to join our in-house Strategic Procurement function within English Heritage and be responsible for administration and support to the Procurement and Fleet Functions.

As Procurement Administrator, you will support the administrative functions of Procurement and Fleet in these ways

• Evolving and maintaining the English Heritage supplier list
• Market research, compliance and due diligence
• Providing full back up support for the Fleet Co-ordinator
• Providing full administration support for the team.

To be considered as a Procurement Administrator, you'll need

• Significant experience in a an administrative, business support, procurement support, contract support or similar role.
• Experience of maintaining accurate records, systems and data, with strong attention to detail and a high standard of written communication.
• Experience of managing shared mailboxes, responding to enquiries and providing professional support to internal stakeholders.
• Experience of supporting purchasing, supplier, contract or compliance-related processes.
• Experience of organising and prioritising a varied workload, meeting deadlines and supporting continuous improvement.
• Confident user of Microsoft applications, particularly Outlook, Word and Excel.

Previous experience or knowledge of Fleet and Procurement Administration would also be advantageous.

Interviews will be held week commencing 5th October 2026.

If you would like to talk to us e.g. about workplace adjustments or working patterns, please contact Sarah Shearman, Senior Procurement Manager, on [e-mail] No agencies please.

Find out more about us and what we do: https://www.english-heritage.org.uk/about/ You can also meet some of our people and hear about why they enjoy working with us: https://www.english-heritage.org.uk/about/our-people/careers-with-us/

Everybody's welcome at English Heritage

Forget the stereotypes. It takes thousands of people from every background to care for England's heritage and open it up for everybody to enjoy. We're looking for every type of person with every kind of skill and experience, and we're committed to making sure that English Heritage is an equitable, diverse and inclusive place to work. You can connect with others through our EDI networks as a member or ally. These include Ethnic Diversity, Faith & Belief, Social Equity, LGBTQ+, Neurodivergence, Age, Disability and Gender Health and Wellbeing.

We take wellbeing seriously. We are committed to ensuring everyone feels safe at work and can carry out their role. To support this, we have a network of Mental Health First aiders, regular information and awareness events, unlimited access to an Employee Assistance Programme and work with our people to implement reasonable adjustments.