Senior Academic Executive Assistant — Strategic Support

University-of-Oxford; Oxford; On-site; GBP 39,000 - 48,000; Full time

Job summary

University of Oxford's Oxford Vaccine Group, Department of Paediatrics, is seeking an Executive Assistant to the Senior Academics. The role provides high-level administrative and long-term planning support to senior members of staff, managing diaries, and coordinating short-term projects and events.

You will work within a busy, research-driven environment in the Medical Sciences Division, supporting effective communication and organisational excellence across the group.

Qualifications

• Educated to degree level or equivalent experience.
• Strong diary management and organisational skills are essential.
• Ability to work autonomously in a fast-paced research environment.
• Excellent verbal and written communication with all staff levels.

Responsibilities

• Provide high-level diary management and administrative support to senior academics.
• Oversee short-term projects and events planning and coordination.
• Contribute to long-term planning and policy dissemination within the group.
• Liaise effectively with researchers, clinicians and administrators.

Skills

Diary management

Project management

Event management

Communication

Organisational skills

Relationship building

Education

Degree level or equivalent experience

Job description

University of Oxford's Oxford Vaccine Group, Department of Paediatrics, is seeking an Executive Assistant to the Senior Academics. The role provides high-level administrative and long-term planning support to senior members of staff, managing diaries, and coordinating short-term projects and events.

You will work within a busy, research-driven environment in the Medical Sciences Division, supporting effective communication and organisational excellence across the group.