Executive Assistant to Senior Academics OVG

University of Oxford; Oxford; On-site; GBP 35,000 - 48,000; Full time

Job summary

The Oxford Vaccine Group within the University of Oxford’s Department of Paediatrics invites an Executive Assistant to provide high-level administrative and long-term planning support to senior academics. You will manage calendars, coordinate diary commitments and contribute to effective communication in a fast-paced research environment.

You will handle diary management, assist with short-term projects and events, and help disseminate departmental and university policies.

Qualifications

• Educated to degree level or equivalent experience.
• Excellent written and verbal communication skills.
• Ability to work autonomously in a demanding research environment.

Responsibilities

• High-level diary management and support to senior staff.
• Short-term project and events management.
• Provide advice and manage administrative functions across the Oxford Vaccine Group.
• Disseminate departmental and university policies to group members.

Skills

Diary management

Communication

Organisation

Project management

Long-term planning

Education

Bachelor's degree

Tools

MS Office

Calendar management

Job description

We have an exciting opportunity to join the Oxford Vaccine Group in the Department of Paediatrics as our Executive Assistant to the Senior Academics.
You will play an important role by providing high-level administrative and long-term planning support to senior members of staff, including responsibility for a range of processes, providing advice, and managing administrative functions across OVG.
You will be responsible for providing; high-level diary management and support to senior members of staff, short-term project and events management and provide effective support through great communication and organisational skills.
You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. The Oxford Vaccine Group is a world-leading academic research group conducting clinical and translational studies to advance vaccine development working with a diverse portfolio funded by industry, government and charitable organisations.
This position is offered full-time on a permanent basis.
You will be educated to degree level or have equivalent experience and be self-motivated, organised, a great communicator, effective in building relationships and be able to use your own initiative in decision-making. You are expected to possess detailed knowledge of departmental and university-wide policies and to disseminate this to members of the research group. You will handle a demanding and varied workload, be able to deal with complex information and work with a considerable level of autonomy. You will have highly effective verbal and written communication skills with all levels of staff and an ability to operate effectively in a demanding and fast-paced research environment.