Office Co-ordinator

RFCSR; Oxford; On-site; GBP 26,000 - 36,000; Full time

Job summary

The University of Oxford is seeking an Office Co-ordinator to provide comprehensive administrative and operational support within a busy academic or professional services environment. This role is central to ensuring the smooth day-to-day functioning of the office, supporting staff, and contributing to delivery of high-quality research and education activities.

The post holder will manage a wide range of duties, including coordinating office operations, maintaining records, supporting meetings

Qualifications

• Proficient in Word, Excel, PowerPoint and Outlook.
• Ability to manage a varied workload and meet deadlines with minimal supervision.
• High level of accuracy and attention to detail.
• Strong interpersonal and communication skills with stakeholders.
• Experience handling confidential information with tact and discretion.
• Able to work independently and as part of a team.
• General understanding of health and safety requirements.

Responsibilities

• Coordinate day-to-day office operations and maintain accurate records.
• Support meetings and committees and liaise with stakeholders.
• Handle confidential information discreetly and ensure compliance with policies.
• Support health and safety practices and drive process improvements.
• Work independently and collaboratively to manage competing priorities.

Skills

Time management

Attention to detail

Communication skills

Confidentiality

Independent working

Teamwork

Health and safety awareness

Tools

Microsoft Office

Job description

General Description
The University of Oxford is seeking to appoint an Office Co-ordinator to provide comprehensive administrative and operational support within a busy academic or professional services environment. This role is central to ensuring the smooth day-to-day functioning of the office, supporting academic and administrative staff, and contributing to the delivery of high-quality research and education activities.

The post holder will be responsible for managing a wide range of administrative duties, including coordinating office operations, maintaining accurate records, supporting meetings and committees, and liaising with internal and external stakeholders. The role requires handling confidential information with discretion and professionalism, ensuring compliance with university policies and procedures, and supporting health and safety practices within the department.

The successful candidate will work both independently and collaboratively, managing competing priorities in a fast-paced environment while maintaining a high standard of accuracy and attention to detail. The position also involves supporting broader administrative processes and contributing to continuous improvements in office systems and workflows.

Eligibility Criteria
Applicants should demonstrate relevant administrative experience, ideally within a higher education or similar professional environment. A strong understanding of office coordination, administrative systems, and organisational procedures is essential. Familiarity with university or research environments is desirable.

Required expertise/skills
Excellent computer skills, including proficiency in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook
Ability to manage and prioritise a varied and busy workload while meeting deadlines with minimal supervision
High level of accuracy and strong attention to detail
Strong interpersonal and communication skills, with the ability to work effectively with a wide range of stakeholders
Experience handling confidential information with tact and discretion
Ability to work both independently and as part of a team
General understanding of health and safety requirements and willingness to develop knowledge in this area

Desirable skills include experience working in a higher education setting, managing administrative staff, supporting committees, and familiarity with health and safety processes