Secretary

NHS Jobs; Rotherham; On-site; GBP 21,000 - 28,000; Full time

Job summary

Nottinghamshire Healthcare NHS Foundation Trust seeks an administrative assistant to support the Social Work Manager, Psychology Manager and wider management team. Duties include organising and minuting meetings, booking rooms, managing the action log and disseminating information.

You will maintain databases, assist with diary management, prepare reports in Excel, liaise with external agencies and carers, handle correspondence, and support with recruitment administration such as contracts and

Qualifications

• Experience in administrative support roles.
• Strong organisation and diary management skills.
• Proficient in Microsoft Excel for reports.
• Ability to liaise with external agencies and carers.

Responsibilities

• Organise and minuting meetings for managers.
• Book rooms, send invites and track action logs.
• Maintain databases and patient file summaries as directed.
• Produce reports, graphs and charts in Excel as requested.
• Liaise with external agencies, clients and carers.

Job description

To undertake administrative and secretarial work as required by the Social Work Manager, Psychology Manager and wider management team. This may include but is not limited to: Organising and minuting meetings held by the psychology and social work manager. This includes booking rooms, sending invitations, managing the action log and minuting and disseminating information. Minuting team meetings chaired by social work manager or psychology manager or those that deputise. Maintaining databases Capturing discussions within team meeting and adding summary entries onto the patient files as directed by manager Occasionally typing session notes that are dictated. Support with collecting and organising data for reports for the manager Summarising information Collating information from the team to pass on to the manager Printing and putting together workbooks Support with formatting and printing of documents Support with diary management of the managers Support the induction of new staff members e.g setting up on systems, booking training, organising contracts etc Deal efficiently with correspondence, monitoring telephone enquiries and directing the call appropriately. Using Microsoft Excel produce reports, graphs and charts as requested. To liaise and deal with all external agencies, clients and carers. To undertake any other duties that would be a reasonable expectation of the role including booking conferences, training, travel and accommodation for staff.

Nottinghamshire Healthcare NHS Foundation Trust

Rotherham Doncaster & South Humber NHS Foundation Trust