Secretary

Nottinghamshire Healthcare NHS Foundation Trust; Rotherham; On-site; GBP 26,000 - 27,000; Full time

Job summary

Nottinghamshire Healthcare NHS Foundation Trust in Nottinghamshire is seeking a Band 3 Secretary to join the social work and psychology team at Wathwood Hospital. You will provide confidential secretarial and administrative support to the Social Work Manager and Psychology Manager, handling meetings, minute-taking and diary management.

The role requires excellent communication, confidentiality and teamwork, with mandatory training and DBS check processing.

Qualifications

• Secretarial and administrative experience in NHS or social services preferred.
• Experience with minute taking, filing and data handling.
• Proficiency in MS Office and document formatting.

Responsibilities

• Organise and minuting meetings for the psychology/social work team.
• Book rooms, manage invitations, action logs and distribute minutes.
• Maintain databases, prepare reports and assist with diary management.
• Support with data collection, formatting and printing of documents.
• Liaise with external agencies and carers; handle correspondence.

Skills

Clear communication

Organisation

Prioritisation

Confidentiality

Minute taking

Teamwork

Education

OCR text processing level III or equivalent

NVQ Level 3 or equivalent

GCSE English or equivalent

Tools

Microsoft Office

Excel

PowerPoint

Job description

Nottinghamshire Healthcare NHS Foundation Trust

Secretary

The closing date is 16 November 2026

Wathwood is a CQC rated 'good' secure mental health hospital that prides itself on providing the highest quality of care to our patients.

We are seeking to recruit a Band 3 Secretary to join our fantastic social work and psychology team within the Hospital.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £20.00 (standard) or £41.00 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.

You are encouraged to enrol for the DBS Update Service. An annual fee of £15 per year applies.

Main duties of the job

We are looking for an enthusiastic, compassionate and highly motivated secretary to provide an efficient, comprehensive and confidential secretarial and administrative service to the Social Work Manager, Psychology Manager and their teams within, Wathwood Hospital.

Therefore, applicants will need to:

Have excellent interpersonal and communication skillsHave excellent organisational skillsRecognise the importance of confidentiality and joined up working to provide the best care for patientsThe ability to work effectively with team members from different disciplines

We want to help our staff reach their full potential and are committed to providing the support, skills and development needed to success. This includes supervision and a supportive and strong health and well-being team.

You will be required to complete mandatory training to assist your professional development.

About us

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

Job responsibilities

To undertake administrative and secretarial work as required by the Social Work Manager, Psychology Manager and wider management team. This may include but is not limited to: Organising and minuting meetings held by the psychology and social work manager. This includes booking rooms, sending invitations, managing the action log and minuting and disseminating information. Minuting team meetings chaired by social work manager or psychology manager or those that deputise. Maintaining databases Capturing discussions within team meeting and adding summary entries onto the patient files as directed by manager Occasionally typing session notes that are dictated. Support with collecting and organising data for reports for the manager Summarising information Collating information from the team to pass on to the manager Printing and putting together workbooks Support with formatting and printing of documents Support with diary management of the managers Support the induction of new staff members e.g setting up on systems, booking training, organising contracts etc Deal efficiently with correspondence, monitoring telephone enquiries and directing the call appropriately. Using Microsoft Excel produce reports, graphs and charts as requested. To liaise and deal with all external agencies, clients and carers. To undertake any other duties that would be a reasonable expectation of the role including booking conferences, training, travel and accommodation for staff.

Values and Behaviours

• All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust, Honesty, Respect, Compassion, Teamwork
• All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

Physical Requirements

• Able to undertake Breakaway Training

Qualifications - Academic/Craft/Professional

• OCR text processing level III or equivalent
• Educated to NVQ Level 3 standard, or equivalent knowledge and experience
• Powerpoint
• GCSE English or equivalent

Training

• Participate in mandatory training

Experience

• Work as part of a team and work without supervision
• Knowledge of confidentiality and the Data Protection Act
• Previous administration experience
• Previous work experience of Microsoft Office packages
• Work experience of producing graphs/charts/reports in Microsoft Excel
• Experience of working with computer databases
• Understanding of data protection and maintaining strict confidentiality
• Previous experience of working in a busy office environment to senior management level
• Good oral and written communication
• Worked within NHS or Social Services

Knowledge and Skills

• Clear and effective communication skills
• Flexible approach to working practices
• Ability to prioritise workload
• Understanding of computer and paper filing systems
• Ability to communicate with clients, carers, staff and visitors in an appropriate manner
• Flexibility
• Minute taking

Contractual Requirements

• Full time 37.5 hours per week

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

£25,760 to £27,476 a yearper annum (pro rata for part time)