Clinical Team Secretary

NHS Jobs; Gamston; On-site; GBP 21,000 - 28,000; Full time

Job summary

Nottinghamshire Healthcare NHS Foundation Trust is seeking an experienced administrative assistant to manage diaries, bookings, and records across clinical sites. You will handle referrals, input data into patient databases, and provide front-desk support while ensuring information governance standards are followed.

Role requires efficient admin skills, ability to work independently or in a team, and flexibility to cover at different sites as needed. Prior NHS admin experience is advantageous.

Qualifications

• Experience in secretarial/administration support preferred.
• Proficient in diary management and document production.
• Familiarity with patient databases and information governance would be an asset.

Responsibilities

• Manage and maintain diary schedules and travel requests.
• Input, update and track patient referrals in the database.
• Provide reception and administrative support across sites.
• Prepare reports and handle correspondence.
• Take minutes and organise meetings.

Job description

Booking courses, accommodation and travel requests as and when required To manage, update and maintain diary schedules, ensuring that conflicting and amended appointments are actioned appropriately. Responsible for ensuring that accurate work is completed within the time limits and standards set To work effectively both independently and as a team member Responsible for own Mandatory Training requirements To ensure medical records are filed in line with Information Governance procedures Resolve or signpost queries from patients, carers, internal departments and external agencies as appropriate To ensure patient referrals are processed and to timely input, update, maintain information and resolve queries on the patient database.To ensure patients notes are pulled, requested and tracked in a timely manner in preparation for the clinics and ensureany follow-ups/appointments are actioned Provide an efficient secretarial/administration/reception support service Produce high quality reports within agreed deadlines as required To undertake office duties including diary management and message management, opening and distributing mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, typing and audio typing, photocopying, collating of documents and electronic filing as well as general administration support services To deal with requests and enquiries and forward them to the relevant team member Facilitate meetings/investigations/disciplinaries including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking To be able to work flexibly and provide cover which may include the requirement to travel to different sites To collect and maintain accurate team information with regards to training undertaken, Clinical Supervision and any other database To monitor and order stock and non-stock items as required To undertake any other duties that would be a reasonable expectation of the role

Nottinghamshire Healthcare NHS Foundation Trust

Nottinghamshire Healthcare NHS Foundation Trust

Nottinghamshire Healthcare NHS Foundation Trust