School Front Desk & Admin Coordinator

King Edward VI Aston School; Birmingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

King Edward VI Aston School is seeking a proactive receptionist/administrative assistant to welcome visitors, answer calls, manage mail and support daily admin tasks. The role involves safeguarding procedures, DBS checks, and maintaining records in InVentry and on the school website.

The successful candidate will handle certificates, coordinate events, and assist with school communications. The position requires professionalism, reliability and the ability to multitask in a busy front-desk

Responsibilities

• Provide a professional and courteous welcome to visitors and handle enquiries.
• Answer the switchboard promptly, take messages and forward calls to staff.
• Print student ID badges.
• Sort delivered mail and advise admin when ready for staff.
• Prepare mail for franking, examination packages and special deliveries.
• Operate the reception desk to control access into the school.
• Provide general administrative support, photocopying and routine forms.
• Manage voicemail messages and clear night service messages each morning.
• Sign in/out visitors on the InVentry system and issue visitor lanyards.
• Undertake DBS documentation checks as required.
• Set up events on InVentry for workshops and Curriculum Enhancement staff.
• Keep the school website information up-to-date and upload letters.
• Manage the emails to [e-mail] and distribute exam certificates.
• Provide admin assistance for the Festival of Cultures.
• Run fire evacuation reports during drills.
• Maintain DBS spreadsheet with visitor/contractor information.
• Undertake training and development and participate in performance management.
• Carry out any other tasks as required.

Job description

King Edward VI Aston School is seeking a proactive receptionist/administrative assistant to welcome visitors, answer calls, manage mail and support daily admin tasks. The role involves safeguarding procedures, DBS checks, and maintaining records in InVentry and on the school website.

The successful candidate will handle certificates, coordinate events, and assist with school communications. The position requires professionalism, reliability and the ability to multitask in a busy front-desk