School Administrator - SLT Support

St Thomas Becket Catholic School; Nottingham; On-site; GBP 25,000 - 32,000; Full time

Job summary

St Thomas Becket Catholic School in Nottingham invites applications for a proactive school administrator to join the office team. You will support the Headteacher and senior leaders, handle confidential matters, manage diaries, plan meetings and organise travel.

The role involves handling correspondence, minutes, HR admin tasks, compliance with GDPR and FOI, and assisting with marketing and website updates as needed.

Qualifications

• Experience supporting senior leaders and managing confidential matters.
• Strong organisational and time-management skills.
• Excellent communication with staff, pupils, parents and visitors.

Responsibilities

• Open, sort and distribute headteacher's mail and emails, flag urgent items.
• Manage SLT diary, schedule meetings and travel arrangements.
• Organise internal and external meetings and events with refreshments.
• Prepare agendas, take notes and distribute minutes promptly.
• Provide first-line HR admin support to the school operations coordinator.
• Advise on compliance with legislation including GDPR and data protection.
• Support with subject access requests and maintain school website updates.

Skills

Diary management

Executive support

HR administration

Data protection & GDPR

FOI (Freedom of Information)

Meeting coordination

Job description

We are looking for someone who is confident, positive and a team player but also able to use their initiative. Be part of the wider school administrative team providing a support to staff, pupils, parents and visitors.

Main Duties of the Role

• Ensuring that the Headteacher and SLT are fully supported in all aspects of their work including confidential matters.
• Manage SLT diary and time including booking appointments, receiving visitors, providing preparatory support and making travel arrangements
• Open, sort and distribute Headteacher’s mail including electronic mail, advising on any urgent matters. e.g. complaints
• Organise meetings, conferences, and events (internal and external) on behalf of the SLT, including refreshments.
• Prepare agendas, take notes, prepare and distribute minutes of meetings swiftly
• Assisting the school’s office, secretarial and administrative functions as required
• Providing first line HR admin support to support the school operations coordinator when required
• Advising on compliance with legislation and guidance, including but limited to DfE, data protection, Freedom of Information Act, GDPR, school governance.
• Supporting with subject access requests
• Help maintain and promote a positive image of the school
• Work in close collaboration with the office administration team, receptionist and attendance officer ensuring school reception is staffed and any pupils/parents/visitors are attended to during periods of absence and times of high demand.
• To assist with the schools marketing and website when required
• Assist with maintaining the school website ensuring we meet our compliance requirements
• To produce and amend documentation for the governing body under direction by the headteacher

About Our School

Our school is a welcoming, inclusive 11-18 Catholic community where every individual is known, valued, and supported to flourish.

Following our recent Catholic Schools Inspectorate (February 2026), we are proud to have been judged Good overall, with Outstanding in key areas. The school was recognised for a “welcoming, vibrant environment of care and spirituality” and strong relationships where students show deep respect for each other and staff.
Parents also recognise the highest level of pastoral care, reflecting a culture where individuals feel valued.
Alongside this, our Sixth Form is ranked in the top five state-funded schools nationally and is the top-performing faith school in the country.

Why Join Us?

• A school recognised for its outstanding pastoral culture and relationships
• Respectful, engaged students
• Nationally recognised academic success
• Supportive leadership and commitment to staff wellbeing

All staff uphold the core values and Catholic ethos of the school. All appointments are subject to an enhanced DBS clearance in line with our Safer Recruitment Policy

Please note we reserve the right to close the vacancy earlier if there are sufficient applications.

Successful applicants who have lived or worked abroad in the last 5 years will need to be able to provide an overseas criminal record check