School administrator

Randstad Education; Harrogate; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Refer a Friend scheme

Love2shop voucher

Job summary

Randstad Education is seeking a School Administrator for a leading secondary school in Harrogate to join the central office on a full-time, immediate basis. You will support senior leaders, teaching staff, pupils and parents, handling front-line inquiries, pupil records, and events to ensure smooth daily operations.

The role requires prior educational administrative experience, a valid Enhanced DBS (Update Service preferred), two years of references, and full-time UK work entitlement.

Qualifications

• Prior administrative experience within an educational or office setting.
• Enhanced DBS clearance registered on the Update Service (or willingness to apply).
• Provision of professional references covering two years of employment or placements.
• Valid legal entitlement to work full-time in the UK.

Responsibilities

• Oversee daily front-of-house reception duties, welcoming visitors, parents, contractors, and inspectors in a professional manner.
• Maintain and update pupil records, attendance logs, and personal data using school database management systems.
• Manage incoming and outgoing communications, including school emails, phone inquiries, letters, and text notifications.
• Provide comprehensive administrative support to the Headteacher and Senior Leadership Team, including diary management and meeting minutes.
• Coordinate internal and external school events, such as open evenings, parent-teacher conferences, and educational visits.
• Process incoming school purchase orders, log invoices, and assist the finance team with basic budgetary documentation.
• Manage school admissions paperwork, student transfer records, and mid-year intake documentation efficiently.
• Monitor pupil attendance, trace unexplained absences, and prepare routine attendance reports for pastoral staff.
• Administer first aid and medical logistics for students when necessary, maintaining precise incident logs and medication records.
• Manage central office supplies and inventory, ensuring stationary, print resources, and office equipment are well-stocked and maintained.

Skills

Attention to detail

Problem solving

Customer service

Time management

Discretion & confidentiality

Adaptability

Job description

Do you possess exceptional communication skills and a passion for supporting education?

Would you love to work in a supportive, high-performing educational environment?

Are you confident in managing data, scheduling, and school management systems?

About the Role

We are seeking an enthusiastic, dependable, and efficient School Administrator to join a highly regarded secondary school on a full-time, immediate basis. In this pivotal position, you will serve as a key member of the school's central office team, delivering comprehensive administrative support to senior leadership, teaching staff, pupils, and parents. You will ensure the day-to-day operations run smoothly, handling everything from frontline inquiries and student records to event coordination and compliance documentation.

About the School

Located in Harrogate, North Yorkshire, this leading co-educational academy and sixth form is recognised for its outstanding academic achievements and inclusive community spirit. As a prominent member of a respected local multi-academy trust, the institution offers state-of-the-art facilities, a rich heritage of educational excellence, and a supportive environment where both students and staff are empowered to thrive. Working here places you at the core of a warm, forward-thinking, and highly collaborative team dedicated to delivering an exceptional educational experience.

Key Requirements

• Prior Experience: Previous administrative experience within an educational or office setting.
• Enhanced DBS: A valid Enhanced DBS clearance registered on the Update Service (or a willingness to apply for one).
• Strong References: Provision of professional references covering two years of employment or placements.
• Eligibility to Work: Valid legal entitlement to work full-time in the UK.

Essential Skills

• Attention to Detail: Meticulous accuracy in data entry, record-keeping, and official document formatting.
• Problem-Solving: Strong initiative and resourcefulness when resolving administrative issues or parental inquiries quickly.
• Customer Service: A warm, empathetic, and professional phone manner and face-to-face demeanour.
• Time Management: Superior ability to prioritise competing tasks during peak operational hours in a school environment.
• Discretion & Confidentiality: Absolute integrity and awareness when handling sensitive pupil data and GDPR regulations.
• Adaptability: Flexibility to step into various administrative roles and adjust to changing daily requirements seamlessly.

Core Responsibilities

1. Oversee daily front-of-house reception duties, welcoming visitors, parents, contractors, and inspectors in a professional manner.
2. Maintain and update pupil records, attendance logs, and personal data using school database management systems.
3. Manage incoming and outgoing communications, including school emails, phone inquiries, letters, and text notifications.
4. Provide comprehensive administrative support to the Headteacher and Senior Leadership Team, including diary management and meeting minutes.
5. Coordinate internal and external school events, such as open evenings, parent-teacher conferences, and educational visits.
6. Process incoming school purchase orders, log invoices, and assist the finance team with basic budgetary documentation.
7. Manage school admissions paperwork, student transfer records, and mid-year intake documentation efficiently.
8. Monitor pupil attendance, trace unexplained absences, and prepare routine attendance reports for pastoral staff.
9. Administer first aid and medical logistics for students when necessary, maintaining precise incident logs and medication records.
10. Manage central office supplies and inventory, ensuring stationary, print resources, and office equipment are well-stocked and maintained.

What We Offer:

• A supportive, collaborative working environment.
• Opportunities for career progression and ongoing professional development.
• The chance to make a significant impact on the lives of students.
• Competitive salary and benefits package.
• A Refer a Friend scheme where you could earn a £300 Love2shop voucher (subject to terms and conditions).