School Administrator

Holy Name Catholic Primary School; Birmingham; Hybrid; GBP 8,200 - 11,000; Part time

Job summary

Holy Name Catholic Primary School is seeking to appoint an enthusiastic, organised and flexible administrator to provide comprehensive administrative support to ensure the smooth running of a busy school office.

The successful candidate will manage reception, communications, pupil attendance records, letters, appointments, school diary, and safeguarding, and will assist with admissions, school milk and payments, while supporting staff and the Catholic ethos of the school during term time and

Responsibilities

• Create a pleasant and welcoming reception area and act as first point of contact for visitors and telephone enquiries
• Ensure all communications and correspondence are dealt with in an efficient manner
• Sort and distribute mail, emails and deliveries
• Maintain all aspects of daily pupil attendance registers, keeping pupil records up to date and making referrals
• Produce, copy and distribute letters, reports, newsletter, weekly certificates etc.
• Arrange appointments, maintain school diary and assist in disseminating information to staff
• Assist with school/nursery admissions
• Administer the school milk scheme
• Manage the online payment system including clubs, trips and school meals
• Support ordering supplies and equipment
• Support the Catholic ethos of our school
• Support and contribute to the safeguarding of students
• Develop good relationships with pupils, staff, governors, parents and primary CMAT partners.
• Provide administrative support as directed by the Principal, Office Manager and other members of the Senior Leadership Team.

Job description

HOURS: 20 hours per week, term time only (plus 5 inset days) 8.30am - 12.30pm Closing date: 9.00am, Monday 9th November Interviews: TBC

Holy Name Catholic Primary School is seeking to appoint an enthusiastic, organised and flexible administrator to provide comprehensive administrative support to ensure the smooth running of a busy school office.

The successful candidates will:

• Create a pleasant and welcoming reception area and act as first point of contact for visitors and telephone enquiries;
• Ensure all communications and correspondence are dealt with in an efficient manner;
• Sort and distribute mail, emails and deliveries;
• Maintain all aspects of daily pupil attendance registers, keeping pupil records up to date and making referrals;
• Produce, copy and distribute letters, reports, newsletter, weekly certificates etc.;
• Arrange appointments, maintain school diary and assist in disseminating information to staff;
• Assist with school/nursery admissions;
• Administer the school milk scheme;
• Manage the online payment system including clubs, trips and school meals;
• Support ordering supplies and equipment;
• Support the Catholic ethos of our school;
• Support and contribute to the safeguarding of students;
• Develop good relationships with pupils, staff, governors, parents and primary CMAT partners.
• Provide administrative support as directed by the Principal, Office Manager and other members of the Senior Leadership Team.

The closing date for applications is Monday 9th November 2026 at 9.00am. School visits are welcomed and encouraged.

We reserve the right to close this advert early should a suitable candidate apply.

We are committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share this commitment. All appointments are subject to an enhanced DBS check, satisfactory references, and pre-employment medical clearance. In line with Keeping Children Safe in Education (KCSIE), online searches will also be carried out for shortlisted candidates. This post is exempt from the Rehabilitation of Offenders Act 1974.