School Administrator

Randstad UK; Leeds; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Competitive salary and benefitspackage

Refer a Friend £300 Love2shop voucher

Job summary

Randstad UK is supporting a large Leeds secondary school in recruiting a temporary Support Administrator to join the busy office team. The role involves front desk duties, attendance and MIS data tasks, and producing routine reports with immediate start.

You will work closely with school leaders and pastoral colleagues to uphold safeguarding standards, accurate records, and clear communication with parents, staff and visitors in a fast-paced environment.

Qualifications

• Fluent with MS Office Suite (Word, Excel, Outlook) and educational databases.
• Strong communication skills for diverse audiences.
• High attention to detail when logging confidential records and managing MIS data.
• Ability to prioritise tasks in a busy school environment.

Responsibilities

• Meet and greet school visitors, contractors, and parents in line with entry protocols.
• Handle incoming calls, general email inquiries, and outgoing school mailers.
• Input, update, and audit pupil information on the MIS.
• Assist the attendance team with monitoring absences and first-day calls.
• Maintain safeguarding procedures, log concerns accurately, and liaise with staff.
• Assist teaching departments with printing, filing, and resource organisation.
• Provide organisational support for school events, open evenings, and visits.
• Log staff absences and coordinate internal cover bookings.
• Sort and distribute daily mail, deliveries, and stock items across departments.
• Assist senior staff with generating routine reports and attendance spreadsheets.

Skills

MS Office Suite

Education databases

Communication

Data entry / data accuracy

Time management

Adaptability

Problem solving

Tools

MS Office Suite

Education databases

Job description

Do you thrive in a fast-paced environment where no two days are ever the same?

Are you passionate about supporting a bustling school community that empowers young people?

Do you possess exceptional communication skills and a friendly, welcoming approach?

About the Role

The successful candidate will join an active administrative team as a temporary Support Administrator. In this full-time role starting immediately, the individual will act as a central pillar of support for daily operational activities across the main office and school departments. The position involves managing front line inquiries from parents, staff, and visitors, overseeing attendance and student data tracking, generating routine reports, and ensuring all administrative workflows execute smoothly. Working closely with school leadership and pastoral teams, the administrator plays a vital part in maintaining high standards of child protection, organisational efficiency, and community communication throughout the academic term.

About the School

Located in Leeds, the school is a large, highly collaborative 11-16 secondary school committed to creating an environment where students enjoy, learn, and succeed. It places a deep emphasis on inclusive community values, rapid educational progress, and high expectations for all learners. The school features a modern campus with comprehensive learning resources, dedicated staff development programs, and a warm, supportive ethos. Serving a rich, diverse local community, the leadership team works relentlessly to raise aspirations, foster leadership qualities in students, and maintain a safe, welcoming atmosphere for every pupil.

Candidate Requirements

• Sims and Arbor Experience needed
• DBS Status: An enhanced DBS on the Update Service (or willingness to undergo immediate clearance).
• Experience: Prior experience working within a secondary school, college, or complex educational administrative setting.
• Right to Work: Verified right to work in the UK.

Required Skills

• IT Proficiency: Fluent with MS Office Suite (Word, Excel, Outlook) and educational database platforms.
• Communication: Articulate verbal and written communication suited for diverse audiences.
• Data Accuracy: High attention to detail when logging confidential records and managing databases.
• Time Management: Outstanding organisational abilities with a proven capacity to prioritise competing tasks.
• Adaptability: A flexible mindset that stays calm and productive in a lively secondary school environment.
• Problem-Solving: Proactive initiative to resolve operational issues quickly and effectively.

Key Responsibilities

• Frontline Desk Management: Meet and greet school visitors, contractors, and parents in line with entry protocols.
• Communication & Correspondence: Handle incoming telephone calls, general email inquiries, and outgoing school mailers.
• Student Records Maintenance: Input, update, and audit pupil information on the Management Information System (MIS).
• Attendance Tracking: Assist the attendance team with monitoring absences, making first-day calls, and filing attendance records.
• Safeguarding Support: Maintain strict safeguarding procedures, log concerns accurately, and liaise with key staff utilising valid DSL expertise.
• Reprographics & Admin Support: Assist teaching departments with document preparation, printing, filing, and resource organisation.
• Event Coordination: Provide organisational support for school events, open evenings, parent consultations, and educational visits.
• Supply & Staff Support: Help log staff absences, coordinate internal cover bookings, and welcome guest educators.
• Post & Deliveries: Sort and distribute daily incoming mail, deliveries, and stock items across departments.
• Data Reporting: Assist senior staff with generating routine administrative reports, attendance spreadsheets, and student logs.

What We Offer:

• A supportive, collaborative working environment.
• Opportunities for career progression and ongoing professional development.
• The chance to make a significant impact on the lives of students.
• Competitive salary and benefits package.
• A Refer a Friend scheme where you could earn a £300 Love2shop voucher (subject to terms and conditions).

For more information, please contact [e-mail] or call 01132462500 to speak to the secondary team.