School Office Administrator - Cover Coordinator

St Thomas Becket Catholic School; Nottingham; On-site; GBP 20,000 - 26,000; Full time

Job summary

St Thomas Becket Catholic School in Nottingham is seeking a proactive Office Administration role to support front of house, diary management, pupil and staff absence, and communications with parents. The successful candidate will be part of a friendly office team committed to safeguarding and efficient school operations.

The role involves assisting with GDPR/FOI/SAR queries, first aid duties, and coordination with internal and agency staff to cover absences.

Qualifications

• Experience in school reception/administration preferred.
• Willingness to be first aid trained.
• Enhanced DBS clearance required by Safer Recruitment Policy.

Responsibilities

• Arrange cover for absent teaching staff using internal and agency staff.
• Assist with school admin processes and systems including reception, diary, trips, pupil and staff absence, and communications with parents.
• Provide front office reception service to staff, pupils, parents and visitors.
• Handle GDPR/FOI/SAR related queries and other compliance admin as needed.

Skills

Reception experience

Administrative skills

Team player

Job description

About Our School

Our school is a welcoming, inclusive 11-18 Catholic community where every individual is known, valued, and supported to flourish.

Following our recent Catholic Schools Inspectorate (February 2026), we are proud to have been judged Good overall, with Outstanding in key areas. The school was recognised for a “welcoming, vibrant environment of care and spirituality” and strong relationships where students show deep respect for each other and staff.

Parents also recognise the highest level of pastoral care, reflecting a culture where individuals feel valued.

Why Join Us?

• A school recognised for its outstanding pastoral culture and relationships
• Respectful, engaged students
• Nationally recognised academic success
• Supportive leadership and commitment to staff wellbeing

About the Role

To arrange provision of cover for absent teaching staff utilising both internal and agency staff under the direction of the Senior Management team and the School Operations Coordinator. To assist in school administrative processes and systems including: Reception, school diary, school trips, pupil and staff absence, first aid and communications with parents.

Be part of the school office administrative team providing a front office reception service to staff, pupils, parents and visitors. Must be willing to be first aid trained Assist with admin of all correspondence relating to GDPR, FOI requests, SAR requests and other compliance related queries and any other school admin requirements

We are looking for someone who is confident, positive and a team player but also able to use their initiative. Be part of the school office administrative team providing a front office reception service to staff, pupils, parents and visitors and to join our amazing school.

All staff uphold the core values and Catholic ethos of the school. All appointments are subject to an enhanced DBS clearance in line with our Safer Recruitment Policy

We reserve the right to close the vacancy earlier if there are sufficient applications.