School Administrator

The Supply Register; Leicester; On-site; GBP 12,000 - 18,000; Full time

Job summary

The Supply Register is seeking an experienced School Receptionist / Administrator to join a Leicester school on a temporary, full-time basis. You will act as the first point of contact for parents, pupils and visitors, and support general admin tasks.

Ideal candidates will have school office experience, be highly organised and discreet, with good IT skills and a solid understanding of safeguarding and GDPR requirements. Immediate start available.

Qualifications

• Experience in a school office or administration role.
• Confident with school management systems and IT.
• Excellent communication and customer service.
• Organised and able to manage priorities.
• Understand safeguarding and confidentiality procedures.

Responsibilities

• Act as first point of contact for parents, pupils, staff and visitors.
• Manage incoming telephone calls and general enquiries.
• Welcome visitors; ensure safeguarding and sign-in procedures are followed.
• Manage the school's general email inbox and distribute correspondence.
• Provide general administrative support: filing, scanning, photocopying and data entry.
• Maintain accurate records and update school databases.
• Support attendance administration, recording pupil lateness and receiving absence calls.
• Assist with student admissions and leavers where required.
• Handle confidential information and maintain GDPR compliance.
• Support the wider school office team as required.

Skills

Communication

Customer service

Organisational skills

Professional demeanour

Safeguarding knowledge

IT literacy

School systems

Tools

School management systems

General IT packages

Job description

School Receptionist / Administrator – Leicester

Location: Leicester

Start Date: ASAP

Hours: Full-time

Contract: Temporary

The Supply Register is currently recruiting for an experienced School Receptionist / Administrator to work within a school in Leicester, starting as soon as possible.

Key Responsibilities

• Acting as the first point of contact for parents, pupils, staff and visitors.
• Managing incoming telephone calls and responding to general enquiries.
• Welcoming visitors and ensuring safeguarding and sign-in procedures are followed.
• Managing the school's general email inbox and distributing correspondence.
• Providing general administrative support, including filing, scanning, photocopying and data entry.
• Maintaining accurate records and updating school databases.
• Supporting attendance administration, recording pupil lateness and receiving absence calls.
• Assisting with student admissions and leavers where required.
• Handling confidential information appropriately and maintaining GDPR compliance.
• Supporting the wider school office team as required.

Ideal Candidate

• Previous experience working in a school office or school administration role is essential.
• Confident using school management systems and general IT packages.
• Excellent communication and customer service skills.
• Highly organised, reliable and able to manage competing priorities.
• A professional, welcoming and approachable manner.
• A good understanding of school safeguarding and confidentiality procedures.
• Available to start immediately or at very short notice.

Vetting Requirements

• Due to the nature of the role, candidates must be able to meet the following compliance requirements:
• Enhanced DBS registered on the Update Service is highly desirable. Alternatively, you must be willing to obtain a new Enhanced DBS.
• Minimum of two employer references covering the previous 24 months.
• Three references if you have not worked with children.
• Character references to cover any employment gaps.
• Proof of right to work in the UK.
• Two proofs of address (dated within the last three months, unless council tax, which can be within the last 12 months).
• Proof of National Insurance number.
• Proof of any name changes, where applicable.
• Overseas police clearance if you have lived outside the UK for more than six months.
• Completion of mandatory online safeguarding and compliance training.