School Administrator

Clarence Recruitment; Leicester; Sur place; GBP 16 000 - 23 000; Temps partiel

Résumé du poste

Clarence Recruitment is seeking a School Administrator to support the daily operation of a school in Leicester. You will provide a professional reception service and accurate administrative support for parents, carers, staff and visitors.

The role requires strong organisation, clear communication and discretion with confidential information. Immediate start; 6-month fixed term contract, likely for a busy school environment.

Qualifications

• Previous experience in administration, reception or a customer-facing office role.
• Strong organisational skills and the ability to manage interruptions, prioritise tasks and meet deadlines.
• Clear written and verbal communication, with a professional telephone manner.
• Confident use of Word, Excel, Outlook and electronic record systems.

Responsabilités

• Reception and enquiries: Welcome visitors, answer calls, monitor inbox and respond professionally.
• Visitor procedures: Sign-in and site-access; escalate concerns as needed.
• Pupil records: Maintain pupil information and emergency contacts in MIS.
• Attendance administration: Support attendance recording and follow up absences.
• Parent and carer communication: Prepare letters and reminders, ensure clear information.
• General office support: Data entry, filing, scanning, and document prep.
• Admissions and transitions: Assist with paperwork and record updates.
• Meetings and events: Coordinate appointments and take notes.
• Finance administration: Support purchase orders, invoices and stationery.
• Support for school staff: Assist office manager and leadership team.
• Confidentiality and safeguarding: Handle sensitive information per policy.

Connaissances

Administration experience

Organisational skills

Communication

Microsoft Word

Outils

Excel

Outlook

Description du poste

School Administrator - Leicester

Location: Leicester
Salary: 14 an hour
Contract: Fixed Term, 6 Months
Start date: Immediate

About the role

Are you an organised administrator who enjoys helping people and keeping a busy office running smoothly? We are seeking a School Administrator to support the day-to-day operation of a school in Leicester. As a key point of contact for parents, carers, pupils, staff and visitors, you will provide a professional reception service alongside accurate and efficient administrative support. The role would suit someone who communicates clearly, handles confidential information with care and can prioritise competing tasks in a school environment.

Key responsibilities

• Reception and enquiries: Welcome visitors, answer telephone calls, monitor the office inbox and respond to enquiries professionally, passing queries to the appropriate colleague where necessary.
• Visitor procedures: Follow the school's visitor identification, signing-in and site-access procedures, escalating concerns promptly.
• Pupil records: Maintain accurate pupil information, emergency contacts and other school records using the school's management information system.
• Attendance administration: Support daily attendance recording, follow up unexplained absences in line with school procedures and refer concerns to the relevant member of staff.
• Parent and carer communication: Prepare and distribute letters, messages, forms and reminders, ensuring information is clear, accurate and sent on time.
• General office support: Undertake data entry, filing, scanning, photocopying and document preparation, maintaining organised electronic and paper records.
• Admissions and transitions: Assist with admission paperwork, pupil transfers and record updates as directed.
• Meetings and events: Help coordinate appointments, calendars, room bookings, school events and parent meetings; prepare documents and take notes when required.
• Finance administration: Support purchase orders, invoice processing, payment records and stationery ordering where these duties form part of the role, following approval procedures.
• Support for school staff: Provide administrative assistance to the office manager, school business manager and leadership team as required.
• Confidentiality and safeguarding: Handle sensitive information securely, complete required training and report safeguarding concerns through the school's agreed procedures.

What we are looking for

Essential skills and experience

• Previous experience in administration, reception or a customer-facing office role, with transferable experience welcomed.
• Strong organisational skills and the ability to manage interruptions, prioritise tasks and meet deadlines.
• Clear written and verbal communication, with a professional and approachable telephone manner.
• Confidence using Microsoft Word, Excel, Outlook and electronic record systems, alongside a willingness to learn new software.
• Accurate data entry, good attention to detail and the ability to check work carefully.
• The ability to handle confidential information sensitively and follow information-handling procedures.
• A reliable, flexible approach and the ability to work both independently and as part of a team.
• A commitment to safeguarding pupils and following school policies and procedures.

Desirable skills and experience

• Experience working in a school, academy, college or another education setting.
• Familiarity with a school management information system such as SIMS, Arbor or Bromcom.
• Experience supporting attendance, admissions, school finance or parent communication systems.
• An understanding of the routines and priorities of a busy school office.
• A relevant administration or business qualification, or equivalent practical experience.

Safeguarding and Compliance

Clarence Recruitment is dedicated to safeguarding and promoting the welfare of children, young people, vulnerable adults, and patients. All applicants are expected to uphold the same commitment.
Every placement is conditional on satisfactory pre-employment screening. This includes DBS clearance, proof of identity, right-to-work verification, references, qualifications, and any relevant professional registrations.
Checks for education appointments are carried out in accordance with Keeping Children Safe in Education (KCSIE) guidance. For healthcare and medical roles, our compliance procedures follow Employment Check Standards, CQC requirements, and applicable safeguarding legislation.