School Administrator

Confidential; Leicester Forest East; On-site; GBP 16,000 - 23,000; Part time

Job summary

Confidential in Leicester is seeking a School Administrator to support the day-to-day operation of a school. You will be the first point of contact for parents, carers, pupils and visitors, delivering professional, confidential administrative support and reception services.

The role requires strong organisation, clear communication and experience with MS Word, Excel and Outlook, plus school MIS systems. Immediate start on a fixed-term 6‑month contract, £14/hour, on-site in Leicester.

Qualifications

• Previous experience in administration, reception or a customer-facing office role.
• Strong organisational skills and ability to prioritise tasks.
• Clear written and verbal communication with a professional telephone manner.
• Proficiency with Word, Excel, Outlook and electronic record systems.
• Accurate data entry with good attention to detail and safeguarding awareness.
• Ability to handle confidential information and work independently or in a team.

Responsibilities

• Reception and enquiries: welcome visitors and respond to enquiries professionally.
• Visitor procedures and site access: monitor signing-in and escalate concerns.
• Pupil records: maintain accurate information using the MIS.
• Attendance administration: record attendance and follow up unexplained absences.
• Parent communication: prepare letters and messages and send reminders.
• General office tasks: data entry, filing, scanning and document prep.
• Admissions and transitions: assist with paperwork and transfers.
• Meetings and events: coordinate appointments and take notes.
• Finance administration: assist with PO, invoices and stationery orders.
• Support for staff: back office assistance to managers and leadership.
• Safeguarding: handle sensitive information and report concerns.

Skills

Organisation

Communication

Microsoft Word

Microsoft Excel

Microsoft Outlook

Data entry

Confidentiality

Teamwork

Customer service

Attention to detail

Tools

SIMS

Arbor

Bromcom

Job description

School Administrator - Leicester

Location: Leicester
Salary: 14 an hour
Contract: Fixed Term, 6 Months
Start date: Immediate

About the role

Are you an organised administrator who enjoys helping people and keeping a busy office running smoothly? We are seeking a School Administrator to support the day-to-day operation of a school in Leicester. As a key point of contact for parents, carers, pupils, staff and visitors, you will provide a professional reception service alongside accurate and efficient administrative support. The role would suit someone who communicates clearly, handles confidential information with care and can prioritise competing tasks in a school environment.

Key responsibilities

• Reception and enquiries: Welcome visitors, answer telephone calls, monitor the office inbox and respond to enquiries professionally, passing queries to the appropriate colleague where necessary.
• Visitor procedures: Follow the school's visitor identification, signing-in and site-access procedures, escalating concerns promptly.
• Pupil records: Maintain accurate pupil information, emergency contacts and other school records using the school's management information system.
• Attendance administration: Support daily attendance recording, follow up unexplained absences in line with school procedures and refer concerns to the relevant member of staff.
• Parent and carer communication: Prepare and distribute letters, messages, forms and reminders, ensuring information is clear, accurate and sent on time.
• General office support: Undertake data entry, filing, scanning, photocopying and document preparation, maintaining organised electronic and paper records.
• Admissions and transitions: Assist with admission paperwork, pupil transfers and record updates as directed.
• Meetings and events: Help coordinate appointments, calendars, room bookings, school events and parent meetings; prepare documents and take notes when required.
• Finance administration: Support purchase orders, invoice processing, payment records and stationery ordering where these duties form part of the role, following approval procedures.
• Support for school staff: Provide administrative assistance to the office manager, school business manager and leadership team as required.
• Confidentiality and safeguarding: Handle sensitive information securely, complete required training and report safeguarding concerns through the school's agreed procedures.

What we are looking for

Essential skills and experience

• Previous experience in administration, reception or a customer-facing office role, with transferable experience welcomed.
• Strong organisational skills and the ability to manage interruptions, prioritise tasks and meet deadlines.
• Clear written and verbal communication, with a professional and approachable telephone manner.
• Confidence using Microsoft Word, Excel, Outlook and electronic record systems, alongside a willingness to learn new software.
• Accurate data entry, good attention to detail and the ability to check work carefully.
• The ability to handle confidential information sensitively and follow information-handling procedures.
• A reliable, flexible approach and the ability to work both independently and as part of a team.
• A commitment to safeguarding pupils and following school policies and procedures.

Desirable skills and experience

• Experience working in a school, academy, college or another education setting.
• Familiarity with a school management information system such as SIMS, Arbor or Bromcom.
• Experience supporting attendance, admissions, school finance or parent communication systems.
• An understanding of the routines and priorities of a busy school office.
• A relevant administration or business qualification, or equivalent practical experience.

Meet Your Consultant

Your dedicated consultant, Alan, brings more than 15 years of experience in the education sector. As a qualified teacher with QTS, he combines detailed knowledge of local schools with first‑hand insight into the demands of today's classrooms. If you are considering your next teaching role or simply want to talk through the current market, Alan will be pleased to support you.

Safeguarding and Compliance

Clarence Recruitment is dedicated to safeguarding and promoting the welfare of children, young people, vulnerable adults, and patients. All applicants are expected to uphold the same commitment. Every placement is conditional on satisfactory pre-employment screening. This includes DBS clearance, proof of identity, right-to-work verification, references, qualifications, and any relevant professional registrations. Checks for education appointments are carried out in accordance with Keeping Children Safe in Education (KCSIE) guidance. For healthcare and medical roles, our compliance procedures follow Employment Check Standards, CQC requirements, and applicable safeguarding legislation.