School Administrator

The Supply Register; Leicester Forest East; On-site; GBP 18,000 - 23,000; Full time

Job summary

The Supply Register is recruiting a School Receptionist / Administrator to join a Leicester school, starting ASAP. You will provide front-desk reception, handle calls, greet visitors and support the daily school office operations.

Candidates should have prior school administration experience, be highly organised, able to manage multiple tasks, and maintain GDPR compliance. Immediate start available for suitable applicants.

Qualifications

• Previous experience in a school office or administration is essential.
• Experience with school management systems and IT packages.
• Excellent communication and customer service skills.
• Highly organised and able to manage competing priorities.
• Professional, welcoming manner with safeguarding awareness.

Responsibilities

• Act as first point of contact for parents, pupils, staff and visitors.
• Manage incoming calls and respond to general enquiries.
• Greet visitors and oversee safeguarding and sign-in procedures.
• Manage the school's general email inbox and distribute correspondence.
• Provide general admin support including filing, scanning and data entry.
• Maintain accurate records and update school databases.
• Support attendance administration and admissions where required.
• Handle confidential information in line with GDPR.
• Support the wider school office team as needed.

Skills

School administration experience

Front desk reception

Communication skills

GDPR awareness

IT basics / MS Office

Tools

School management systems

Data entry software

Job description

School Receptionist / Administrator Leicester

Location: Leicester
Start Date: ASAP
Hours: Full-time
Contract: Temporary

The Supply Register is currently recruiting for an experienced School Receptionist / Administrator to work within a school in Leicester, starting as soon as possible.

We are looking for a friendly, organised and professional individual with previous school-based administration experience who can provide an efficient reception service and support the day-to-day running of the school office.

Key Responsibilities:

• Acting as the first point of contact for parents, pupils, staff and visitors.




• Managing incoming telephone calls and responding to general enquiries.




• Welcoming visitors and ensuring safeguarding and sign-in procedures are followed.




• Managing the school's general email inbox and distributing correspondence.




• Providing general administrative support, including filing, scanning, photocopying and data entry.




• Maintaining accurate records and updating school databases.




• Supporting attendance administration, recording pupil lateness and receiving absence calls.




• Assisting with student admissions and leavers where required.




• Handling confidential information appropriately and maintaining GDPR compliance.




• Supporting the wider school office team as required.

The Ideal Candidate:

• Previous experience working in a school office or school administration role is essential.




• Confident using school management systems and general IT packages.




• Excellent communication and customer service skills.




• Highly organised, reliable and able to manage competing priorities.




• A professional, welcoming and approachable manner.




• A good understanding of school safeguarding and confidentiality procedures.




• Available to start immediately or at very short notice.

Vetting Requirements:

Due to the nature of the role, candidates must be able to meet the following compliance requirements:

• Enhanced DBS registered on the Update Service is highly desirable. Alternatively, you must be willing to obtain a new Enhanced DBS.




• Minimum of two employer references covering the previous 24 months.




• Three references if you have not worked with children.




• Character references to cover any employment gaps.




• Proof of right to work in the UK.




• Two proofs of address (dated within the last three months, unless council tax, which can be within the last 12 months).




• Proof of National Insurance number.




• Proof of any name changes, where applicable.




• Overseas police clearance if you have lived outside the UK for more than six months.




• Completion of mandatory online safeguarding and compliance training.

Interested?

If you have previous school administration experience, are immediately available and meet the above requirements, we would love to hear from you!