School Administrator

Clarence Recruitment Limited; Leicester Forest East; On-site; GBP 16,000 - 23,000; Full time

Job summary

Clarence Recruitment Limited is seeking a School Administrator in Leicester to support the day-to-day operation of a school. You will provide a professional reception service, maintain accurate pupil records, handle attendance, communications with parents, and general office tasks in a busy school environment.

The role requires excellent organisational and communication skills, experience in administration, and the ability to manage confidential information.

Qualifications

• Experience in administration, reception or customer-facing office role.
• Strong organisational skills, ability to prioritise tasks and meet deadlines.
• Clear written and verbal communication with professional telephone manner.
• Proficient in Word, Excel, Outlook and electronic record systems.
• Accurate data entry with attention to detail.
• Ability to handle confidential information and follow procedures.
• Reliable, flexible and able to work independently or in a team.
• Commitment to safeguarding pupils and school policies.

Responsibilities

• Reception and enquiries: Welcome visitors, answer calls, monitor inbox and respond professionally.
• Visitor procedures: Follow signing-in and site-access procedures.
• Pupil records: Maintain accurate pupil information and emergency contacts.
• Attendance administration: Support daily attendance and follow-up unexplained absences.
• Parent communication: Prepare and send letters, forms and reminders.
• General office support: Data entry, filing, scanning and document prep.
• Admissions and transitions: Assist with paperwork and transfers.
• Meetings and events: Coordinate appointments and room bookings; take notes.
• Finance administration: Support purchase orders, invoicing and stationery orders.
• Support for school staff: Assist office manager and leadership team.
• Confidentiality and safeguarding: Handle sensitive information and report concerns.

Skills

Administration experience

Organisational skills

Effective communication

Microsoft Word

Microsoft Excel

Microsoft Outlook

Data entry accuracy

Confidentiality

Teamwork

Education

Administration or business qualification

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

School Administrator - Leicester

Location: Leicester
Salary: 14 an hour
Contract: Fixed Term, 6 Months
Start date: Immediate

About the role

Are you an organised administrator who enjoys helping people and keeping a busy office running smoothly? We are seeking a School Administrator to support the day-to-day operation of a school in Leicester. As a key point of contact for parents, carers, pupils, staff and visitors, you will provide a professional reception service alongside accurate and efficient administrative support. The role would suit someone who communicates clearly, handles confidential information with care and can prioritise competing tasks in a school environment.

Key responsibilities

• Reception and enquiries: Welcome visitors, answer telephone calls, monitor the office inbox and respond to enquiries professionally, passing queries to the appropriate colleague where necessary.
• Visitor procedures: Follow the school's visitor identification, signing-in and site-access procedures, escalating concerns promptly.
• Pupil records: Maintain accurate pupil information, emergency contacts and other school records using the school's management information system.
• Attendance administration: Support daily attendance recording, follow up unexplained absences in line with school procedures and refer concerns to the relevant member of staff.
• Parent and carer communication: Prepare and distribute letters, messages, forms and reminders, ensuring information is clear, accurate and sent on time.
• General office support: Undertake data entry, filing, scanning, photocopying and document preparation, maintaining organised electronic and paper records.
• Admissions and transitions: Assist with admission paperwork, pupil transfers and record updates as directed.
• Meetings and events: Help coordinate appointments, calendars, room bookings, school events and parent meetings; prepare documents and take notes when required.
• Finance administration: Support purchase orders, invoice processing, payment records and stationery ordering where these duties form part of the role, following approval procedures.
• Support for school staff: Provide administrative assistance to the office manager, school business manager and leadership team as required.
• Confidentiality and safeguarding: Handle sensitive information securely, complete required training and report safeguarding concerns through the school's agreed procedures.

What we are looking for

Essential skills and experience

• Previous experience in administration, reception or a customer-facing office role, with transferable experience welcomed.
• Strong organisational skills and the ability to manage interruptions, prioritise tasks and meet deadlines.
• Clear written and verbal communication, with a professional and approachable telephone manner.
• Confidence using Microsoft Word, Excel, Outlook and electronic record systems, alongside a willingness to learn new software.
• Accurate data entry, good attention to detail and the ability to check work carefully.
• The ability to handle confidential information sensitively and follow information-handling procedures.
• A reliable, flexible approach and the ability to work both independently and as part of a team.
• A commitment to safeguarding pupils and following school policies and procedures.

Desirable skills and experience

• Experience working in a school, academy, college or another education setting.
• Familiarity with a school management information system such as SIMS, Arbor or Bromcom.
• Experience supporting attendance, admissions, school finance or parent communication systems.
• An understanding of the routines and priorities of a busy school office.
• A relevant administration or business qualification, or equivalent practical experience.

Safeguarding and Compliance

Clarence Recruitment is dedicated to safeguarding and promoting the welfare of children, young people, vulnerable adults, and patients. All applicants are expected to uphold the same commitment.
Every placement is conditional on satisfactory pre-employment screening. This includes DBS clearance, proof of identity, right-to-work verification, references, qualifications, and any relevant professional registrations.
Checks for education appointments are carried out in accordance with Keeping Children Safe in Education (KCSIE) guidance. For healthcare and medical roles, our compliance procedures follow Employment Check Standards, CQC requirements, and applicable safeguarding legislation.