Scheduling & Admin Specialist (In-Person)

Gbhereford; Hereford; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Company pension

Cycle to work scheme

Free parking

Health & wellbeing programme

Life insurance

On-site parking

Sick pay

Job summary

GB Hereford is seeking a detail-oriented administrator to schedule works, book appointments, and liaise with clients and subcontractors. The role requires strong Excel/Outlook/Word skills, clear communication, and the ability to work independently. Immediate start available in a full-time capacity at our Hereford location.

You will manage cost control, invoices, and correspondence, contributing to efficient service delivery and client satisfaction. On-site work and a 40-hour week are standard.

Qualifications

• Scheduling experience with planning and reactive work preferred.
• Basic building knowledge desirable.
• Proficient in Microsoft Excel, Outlook and Word.
• Strong communication and interpersonal skills.
• Ability to use own initiative.
• Professionalism, confidentiality and high accuracy.

Responsibilities

• Scheduling in works for various clients, on a software system. (Training provided)
• Booking in appointments with clients for work to be carried out.
• Answer incoming calls and emails, liaising with customers, clients and sub-contractors dealing promptly with queries.
• Collating supplier invoices and updating job specific cost control on the software system.
• Passing sub-contractor invoices for payment.
• Producing client invoices once work has been completed.
• Generate emails and reports when appropriate.

Skills

Scheduling

Building knowledge

MS Office

Communication

Initiative

Professionalism

Confidentiality

Organization

Accuracy

Tools

Excel

Outlook

Word

Job description

GB Hereford is seeking a detail-oriented administrator to schedule works, book appointments, and liaise with clients and subcontractors. The role requires strong Excel/Outlook/Word skills, clear communication, and the ability to work independently. Immediate start available in a full-time capacity at our Hereford location.

You will manage cost control, invoices, and correspondence, contributing to efficient service delivery and client satisfaction. On-site work and a 40-hour week are standard.