Scheduler

JLL; England; On-site; GBP 28,000 - 36,000; Full time

Job summary

JLL Workplace Management is seeking an experienced coordinator to manage end-to-end work order administration, coordinating with Integral engineering and our supply chain to ensure timely delivery of services.

You will accurately record information to close reported requests, monitor progress, and keep customers updated. The role requires strong communication, SLA focus, and flexibility to support changing business needs.

Qualifications

• 2+ years in work order, scheduling or mobile resource planning.
• Experience coordinating field service delivery.
• Customer service focused with SLA awareness.
• Excellent written and verbal communication.

Responsibilities

• End-to-end work order management coordination.
• Record information to resolve service requests and incidents.
• Monitor and escalate work orders to meet SLAs.
• Procurement of services and PO creation.
• Develop understanding of Maximo and scheduling systems.
• Identify opportunities to improve skills and share learnings.
• Keep contract changes and inform team and stakeholders.
• Support various CEC contracts and projects on short notice.

Skills

Work order scheduling

Mobile field planning

Customer service

Effective communication

Tools

Maximo

CRM

Job description

About JLL If you're looking to step up your career, JLL Workplace Management is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing workplace and facilities management initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL Workplace Management!

About JLL If you're looking to step up your career, JLL Workplace Management is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing workplace and facilities management initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL Workplace Management!

Main Duties & Responsibilities

• Responsible for the execution of the end-to-end work order management, including the co-ordination of all planned and reactive services within remit, detailed planning of work with Integral engineering and our supply chain
• To accurately record all information necessary to resolve reported service requests, incidents and complaints, including accurate classification to enable trend analysis.
• To monitor, action and elevate work orders and incidents as appropriate to achieve agreed service levels and to keep customers informed of status and progress of resolution.
• Procurement of services from external supply partners, including purchase order creation and service delivery management.
• To develop and maintain a good understanding of the core Maximo application, mobile and scheduling systems, the facilities management services provided to clients, client systems and all relevant process and procedures.
• To identify and apply opportunities to develop and improve skills, seeking assistance to acquire new skills and maintaining record of own development and call observations.
• To take action to keep up to date with changes to the contract and sharing information learned with the team and wider stakeholders.
• To handle and actively resolve any customer issues according to the Customer Complaint process.
• To be prepared to work on any CEC contracts, projects and initiatives at short notice to support the changing needs of the business.

Qualifications & Experience

• 2+ years working within a work order / scheduling / mobile resource planning environment; FM is advantageous
• Experience in coordinating service delivery in a mobile field force environment, including parts management and subcontract service delivery.
• Experience of working in a customer service environment driven by customer SLAs, performance measurement and personal work targets essential.
• Excellent communication – both written and verbal
• Ability to stay calm in a high paced environment.