Scanning & Quality Assurance Administrator | Essex Partnership University NHS Foundation Trust

ESSEX PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST; Essex; On-site; GBP 22,000 - 26,000; Full time

Job summary

A leading healthcare provider in Essex is seeking a reliable Scanning and Quality Assurance Clerk to support their digital transformation. You will be responsible for scanning patient records, ensuring quality checks, and supporting efficient document handling. This full-time position offers a fixed-term contract until March 2026 with opportunities for extension, competitive benefits, and a supportive work environment.

Benefits

27 days holiday plus bank holidays

Excellent pension

Staff discounts

Relocation package

Interest-free season ticket loans

Qualifications

• Excellent attention to detail and accuracy is required.
• Previous experience in scanning or records management is desirable.
• Flexible and proactive with a willingness to travel.

Responsibilities

• Collect, prepare, scan, and upload patient documents.
• Carry out quality assurance checks on scanned documents.
• Monitor and process documents through workflows.

Skills

Attention to detail

IT proficiency

Document handling

Tools

Laserfiche

Quickfields

Job description

About the role

We are looking for a reliable and detail‑focused Scanning and Quality Assurance Clerk to join our team based at Basildon Mental Health Unit, part of Essex Partnership University NHS Foundation Trust (EPUT). This role plays a vital part in supporting the Trust’s digital transformation by ensuring patient records are accurately scanned, quality checked, and properly indexed. By maintaining high standards in document handling and electronic recordkeeping, you will help clinicians and healthcare professionals access timely and accurate patient information, ultimately contributing to improved patient care.

Valuing you. Recognising your dedication. At EPUT, we look after you.

Key Responsibilities

• Collect, prepare, scan, and upload patient documents in line with Trust procedures.
• Carry out quality assurance checks on scanned and indexed documents.
• Monitor and process documents through Laserfiche and Quickfields workflows.
• Ensure accurate indexing, metadata assignment, and document classification.
• Respond to user queries and elevate technical issues where needed.
• Provide occasional cross‑site support to cover leave or sickness.
• Support the training of new staff in scanning and QA procedures.

What we offer

• Receive supervision and support to help you fulfil your potential.
• Join an inclusive EPUT community and connect with others through engagement events and equality champion networks.
• If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
• We run recognition awards to recognise staff’s hard work and dedication.
• Excellent attention to detail and accuracy.
• Confident IT user with the ability to follow structured processes.
• Flexible and proactive, with a willingness to travel between sites when needed.
• Previous experience in scanning, records management, or a similar admin role is desirable.
• This is a full‑time, fixed‑term position until 31 March 2026 covering a secondment, with potential to extend.
• Working hours Monday to Friday 9 am‑5:30 pm (1 hr lunch).
• 27 days holiday, plus bank holidays, rising to 33 days after 10 years’ service.
• Excellent pension of up to 14.5 % of your pensionable pay.
• Staff discounts include Blue Light Card, NHS discount offers, and other staff benefits.
• £8k relocation package if you move to Essex to join us.
• Season ticket loans are interest‑free to cover the cost of travelling to and from work via tram, rail or bus.