Sales and Safety Administrator

Hiring People; Sutton-in-Ashfield; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

24 days’ holiday plus public holidays

Discretionary bonus scheme

Free on-site parking

Job summary

ProSpare is seeking a friendly, organised Sales and Safety Administrator to join our Bulk Materials Handling team. You will coordinate servicing, create quotes, manage orders and ensure timely installations, while handling RAMS and documentation and supporting invoicing and compliance.

With at least 2 years of admin experience, you’ll be a proactive team player with excellent attention to detail, strong communication skills on the phone, and solid IT literacy.

Qualifications

• At least 2 years of solid admin experience.
• Friendly team player who is customer-focused.
• Excellent attention to detail.
• Great communication skills; professional and confident on the phone.
• Good time management and organisational skills.
• Able to build strong working relationships.
• Good level of IT skills, literacy and numeracy.

Responsibilities

• Coordinate planned servicing, inspections and trial installation sign-offs with customers and engineers.
• Create quotations, orders and carry out follow-up activity.
• Coordinate equipment, parts and documentation to ensure installations are carried out on time.
• Administer RAMS documentation prior to site visits; file upon completion.
• Deal with enquiries and issues raised by customers and suppliers.
• Maintain accurate and up-to-date customer, equipment, order, training and departmental records and systems.
• Coordinate engineers’ renewable training and ensure required certifications remain up to date.
• Support financial administration, including General Manager’s expenses, invoicing and payment processes.
• Support departmental compliance and administration, including maintaining ISO-related documentation and minuting meetings.

Skills

Admin experience

Customer service

Communication

Organisation

IT literacy

Phone etiquette

Tools

MS Office

IT systems

Job description

Are you an experienced Sales or Safety Administrator; or perhaps you have transferrable admin skills? Are you commercially minded and good with people? Do you want to be part of a friendly and supportive team and treated and respected as an individual whose contribution to the growth of our company is welcomed and valued?

ProSpare is a well-established, family-owned company. We apply our Make it better approach to help our customers achieve improved productivity, safety, sustainability and product quality.

We’re looking for a friendly, organised, proactive and confident Sales and Safety Administrator to join our busy Bulk Materials Handling team, which provides an on-site installation and maintenance service for our leading range of conveyor components to customers throughout the UK. You will receive all the support you need and in-depth training.

This is an excellent opportunity to further your career as an integral part of a friendly and successful team. Take a look below and if we’re describing you, we’d love to hear from you!

Responsibilities

• Co-ordinate planned servicing, inspections and trial installation sign-offs with customers and engineers.
• Create quotations, orders and carry out follow-up activity.
• Co-ordinate equipment, parts and documentation to ensure installations are carried out on time.
• Administer RAMS documentation prior to site visits; file upon completion
• Deal with enquiries and issues raised by customers and suppliers.
• Maintain accurate and up to date customer, equipment, order, training and departmental records and systems.
• Co-ordinate engineers’ renewable training and ensure required certifications remain up to date.
• Support financial administration, including General Manager’s expenses, invoicing and payment processes.
• Support departmental compliance and administration, including maintaining ISO-related documentation and minuting meetings.

Key skills, experience and personal qualities

• At least 2 years’ solid admin experience.
• Friendly team player who is customer-focused.
• Excellent attention to detail.
• Great communication skills; professional and confident on the phone.
• Good time management and organisational skills.
• Able to build strong working relationships.
• Good level of IT skills, literacy and numeracy.
• Experience of working in a busy Sales team – desirable.
• Knowledge of H&S processes and procedures, including RAMS – desirable.

Hours are 9 am to 5 pm, Monday to Friday.

24 days’ holiday plus public holidays.

Discretionary bonus scheme.

Free on-site parking.