Sales & Safety Admin: Proactive Coordinator

Hiring People; Sutton-in-Ashfield; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

24 days’ holiday plus public holidays

Discretionary bonus scheme

Free on-site parking

Job summary

ProSpare is seeking a friendly, organised Sales and Safety Administrator to join our Bulk Materials Handling team. You will coordinate servicing, create quotes, manage orders and ensure timely installations, while handling RAMS and documentation and supporting invoicing and compliance.

With at least 2 years of admin experience, you’ll be a proactive team player with excellent attention to detail, strong communication skills on the phone, and solid IT literacy.

Qualifications

• At least 2 years of solid admin experience.
• Friendly team player who is customer-focused.
• Excellent attention to detail.
• Great communication skills; professional and confident on the phone.
• Good time management and organisational skills.
• Able to build strong working relationships.
• Good level of IT skills, literacy and numeracy.

Responsibilities

• Coordinate planned servicing, inspections and trial installation sign-offs with customers and engineers.
• Create quotations, orders and carry out follow-up activity.
• Coordinate equipment, parts and documentation to ensure installations are carried out on time.
• Administer RAMS documentation prior to site visits; file upon completion.
• Deal with enquiries and issues raised by customers and suppliers.
• Maintain accurate and up-to-date customer, equipment, order, training and departmental records and systems.
• Coordinate engineers’ renewable training and ensure required certifications remain up to date.
• Support financial administration, including General Manager’s expenses, invoicing and payment processes.
• Support departmental compliance and administration, including maintaining ISO-related documentation and minuting meetings.

Skills

Admin experience

Customer service

Communication

Organisation

IT literacy

Phone etiquette

Tools

MS Office

IT systems

Job description

ProSpare is seeking a friendly, organised Sales and Safety Administrator to join our Bulk Materials Handling team. You will coordinate servicing, create quotes, manage orders and ensure timely installations, while handling RAMS and documentation and supporting invoicing and compliance.

With at least 2 years of admin experience, you’ll be a proactive team player with excellent attention to detail, strong communication skills on the phone, and solid IT literacy.