Sales Administrator 12 Months Maternity Cover

AB Volvo; Glasgow; Hybrid; GBP 26,000; Full time

Job summary

A leading automotive company seeks a Sales Administrator for a maternity cover role in Glasgow. Responsibilities include managing vehicle sales administration tasks, processing orders, and coordinating deliveries. Candidates must have a valid UK driving licence, strong organisational skills, and confidence with office software, particularly Excel. The position offers a salary of up to £26,000 plus benefits, including health plans and generous holiday allowances.

Benefits

Health Cash Plan

Pension scheme with employer matching

Employee Assistance Programme

Generous holiday allowance

Discounts on various purchases

Fitness perks

Enhanced family-friendly policies

Qualifications

• A full and valid UK driving licence.
• Understanding of sales processes and experience with large customer accounts.
• Experience with vehicle registration and invoicing.

Responsibilities

• Process and manage new vehicle orders using internal systems.
• Update and amend orders and track progress until delivery.
• Coordinate with suppliers to book required work.
• Manage purchase orders for each deal.
• Keep customers updated on delivery timelines and highlight any risks.
• Complete vehicle registration, invoicing and monitor GP variance.
• Work with customers on truck orders and liaise with finance companies regarding payments.
• Coordinate with vehicle movement partners when needed.

Skills

Attention to detail

Organisational skills

Confidence using MS Office

Practical experience with Excel

Experience with Salesforce

Tools

Salesforce

MS Office

Job description

Sales Administrator 12 Months Maternity Cover

Location: Glasgow Cardonald, G51 4GA (weekly travel to Edinburgh/Volvo Trucks Broxburn)

Position Type: Professional

Salary: up to £26,000 plus bonus

Hours: Monday – Friday 8.30am – 5.00pm (1 hour lunch), 37.5‑hour week

A full UK driving licence is required.

We are seeking a Sales Administrator who enjoys working with detail and supporting a busy retail sales team. In this role you will ensure that all aspects of vehicle sales administration are handled with precision and professionalism—including processing customer orders, preparing vehicles for delivery, and completing registration and invoicing.

What You Will Do

You will support the full sales process by ensuring every stage of vehicle administration is accurate, well organised and delivered on time.

• Process and manage new vehicle orders using internal systems
• Update and amend orders and track progress until delivery
• Coordinate with suppliers to book required work
• Manage purchase orders for each deal
• Keep customers updated on delivery timelines and highlight any risks
• Complete vehicle registration, invoicing and monitor GP variance
• Work with customers on truck orders and liaise with finance companies regarding payments
• Coordinate with vehicle movement partners when needed

Qualifications

• A full and valid UK driving licence
• Understanding of sales processes and experience with large customer accounts
• Confidence using MS Office
• Practical experience with Excel (building/updating spreadsheets, filters, basic formulas)
• Experience with Salesforce (advantageous)
• Experience with vehicle registration and invoicing
• Strong organisational skills and attention to detail
• Positive, team‑focused approach

Benefits

• Health Cash Plan
• Pension scheme with employer matching up to 5% of your salary, including death in service cover
• Employee Assistance Programme offering wellness resources, mindfulness tools and counselling support
• Generous holiday allowance starting at 25 days, rising to 30 days with length of service and bank holidays
• Discounts on a wide range of purchases including shopping vouchers, cinema tickets, holidays and travel
• Fitness perks through MyGymDiscounts and MyActiveDiscounts
• Enhanced family‑friendly policies: maternity leave of 6 months full pay and 6 months half pay, and paternity leave of 2 weeks (additional 3 weeks within 3 years)