Sales Administrator

Confidential; Preston; On-site; GBP 18,000 - 22,000; Full time

Job summary

Confidential in Preston is seeking a detail-focused Sales / Vehicle Administrator to support the sales and vehicle operations team. You will handle invoicing, data entry and documentation to ensure records are accurate and up to date.

The role emphasizes processing vehicle sales administration, updating systems, and liaising with internal departments. A strong admin background and Excel skills are required, with a supportive team environment.

Qualifications

• Previous experience in an administration role.
• Strong attention to detail.
• Good Excel and Microsoft Office skills.
• Experience dealing with invoices and financial/admin documentation.
• Accurate data entry and record keeping.
• Ability to manage multiple tasks and deadlines.
• Professional and reliable approach.

Responsibilities

• Processing vehicle sales administration.
• Preparing and processing invoices.
• Managing vehicle-related documentation.
• Updating internal systems and databases.
• Inputting and maintaining accurate vehicle and customer information.
• Using Microsoft Excel for spreadsheets, reports and data management.
• Checking paperwork for accuracy.
• Processing orders and ensuring documentation is completed correctly.
• Liaising with internal departments to resolve administration queries.
• Supporting the sales team with day-to-day administrative requirements.
• Maintaining accurate records and filing.
• Ensuring all administration is completed within required timescales.
• Carrying out general office administration as required.

Skills

Attention to detail

Data entry

Time-management

Verbal communication

Organizational skills

Tools

Microsoft Excel

Microsoft Office

CRM systems

Job description

SALES / VEHICLE ADMINISTRATOR
Location: Preston
Hours: Monday-Friday, 8:30am-4:30pm - No Weekends
Job Type: Full-Time, Temporary 1-2 Month Contract
Weekends: None

LOOKING FOR A MONDAY-FRIDAY SALES / VEHICLE ADMIN ROLE?
Are you an experienced Administrator / Sales Administrator / Vehicle Administrator looking for a new opportunity with no weekend working?
We're recruiting for an organised and detail-focused Administrator to join a busy automotive environment in Preston, supporting the sales and vehicle administration process.
This is a great opportunity for someone who enjoys working with invoices, Excel, data entry and general administration, with dealership or automotive administration experience highly desirable.
However, if you've got strong administration experience from another industry and are confident working with systems, spreadsheets and financial documentation, we'd still love to hear from you.

WHAT'S IN IT FOR YOU?
Monday-Friday working
8:30am-4:30pm
No weekends
Established and professional working environment
Opportunity to develop your automotive administration experience
Ongoing training and support
Long-term career opportunity
Friendly and supportive team environment

THE ROLE
As a Sales / Vehicle Administrator, you'll provide essential administrative support to the sales and vehicle operations team, ensuring paperwork, invoicing and vehicle records are accurate and up to date.
Your responsibilities will include:
Processing vehicle sales administration
Preparing and processing invoices
Managing vehicle-related documentation
Updating internal systems and databases
Inputting and maintaining accurate vehicle and customer information
Using Microsoft Excel for spreadsheets, reports and data management
Checking paperwork for accuracy
Processing orders and ensuring documentation is completed correctly
Liaising with internal departments to resolve administration queries
Supporting the sales team with day-to-day administrative requirements
Maintaining accurate records and filing
Ensuring all administration is completed within required timescales
Carrying out general office administration as required

ABOUT YOU
We're looking for someone who has:
Previous experience in an administration role
Strong attention to detail
Good Excel and Microsoft Office skills
Experience dealing with invoices and financial/admin documentation
Accurate data entry and record keeping
Good organisational and time-management skills
Excellent written and verbal communication
The ability to manage multiple tasks and deadlines
A professional and reliable approach
The ability to work independently and as part of a team

AUTOMOTIVE EXPERIENCE?
Dealership or automotive administration experience is highly desirable, particularly experience within sales, vehicle administration, invoicing or aftersales.
However, automotive experience isn't essential.
If you've worked in administration within another industry and have strong Excel, invoicing, data entry and organisational skills, your experience will be considered.