Sales Administrator

A1 Jobs Ltd; Paisley; On-site; GBP 21,000 - 27,000; Full time

Job summary

A1 Jobs Ltd in Paisley is seeking a dynamic Sales Administrator to join our vibrant sales team. You will be the backbone of sales operations, ensuring smooth communication, accurate data processing, and proactive support for our sales staff and clients.

You will manage CRM, generate reports in Excel/PowerPoint, coordinate orders and invoices, and help prepare proposals with Word and PowerPoint. The role requires excellent English, strong organization, and the ability to work both independently

Qualifications

• Proven experience in sales administration or related administrative roles.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office and CRM software.
• Experience with Sage or similar financial tools.
• English fluency.

Responsibilities

• Manage and update CRM to track leads and client interactions.
• Prepare sales reports using Excel and PowerPoint.
• Coordinate orders, quotations, and invoices with internal teams.
• Provide excellent customer service via email or phone.
• Schedule meetings and follow-ups for the sales team.
• Prepare sales presentations and proposals using Word and PowerPoint.
• Maintain organized records of all sales documentation.

Skills

CRM software

Microsoft Office

Word

Excel

PowerPoint

Outlook

Organizational skills

Communication skills

Time management

Tools

Sage

Job description

Job Summary

We are seeking a dynamic and highly organized Sales Administrator to join our vibrant sales team. In this role, you will be the backbone of our sales operations, ensuring smooth communication, efficient processing of sales data, and exceptional support for our sales staff and clients. Your proactive approach and attention to detail will help drive our sales initiatives forward, contributing to the overall success of our organization. This paid position offers an exciting opportunity to develop your administrative and customer service skills within a fast-paced, energetic environment.

Duties

• Manage and update customer relationship management (CRM) software to track leads, sales activities, and client interactions
• Prepare and maintain accurate sales reports using Microsoft Excel and PowerPoint to support strategic decision-making
• Coordinate with internal teams to process orders, quotations, and invoices efficiently
• Provide exceptional customer service by responding promptly to inquiries via email or phone, ensuring client satisfaction
• Schedule meetings, appointments, and follow-ups for the sales team using Microsoft Outlook and calendar tools
• Assist in preparing sales presentations and proposals with Microsoft Word and PowerPoint
• Maintain organized records of all sales documentation, correspondence, and administrative files

Requirements

• Proven experience in sales administration or related administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook; familiarity with CRM software is essential
• Knowledge of Sage accounting software or similar financial tools is a plus
• Excellent communication skills in English, both written and verbal
• Strong computer literacy with the ability to adapt quickly to new IT systems and software applications
• Demonstrated time management skills with the ability to prioritize tasks effectively in a busy environment
• Customer service orientation with a friendly yet professional demeanor
• Ability to work independently as well as part of a team in a fast-paced setting

Join us as a Sales Administrator and become an integral part of a motivated team dedicated to excellence! Your energy, organizational talent, and commitment will help us achieve our goals while providing you with valuable experience in sales support functions