Resourcing Assistant

Chess Dynamics Ltd; Horsham; On-site; GBP 26,000 - 38,000; Full time

Job summary

Chess Dynamics Ltd. is seeking a proactive Resourcing Administrator to support the Resourcing Business Partner in delivering an efficient recruitment service.

You will coordinate the recruitment process, manage vacancies with hiring managers, and ensure accurate data across trackers and the ATS. You will review job descriptions, advertise roles, handle applications, coordinate interviews and onboarding, and contribute to regular HR reporting.

Qualifications

• BSc-level qualification or equivalent relevant experience.
• Experience of using an Applicant Tracking System (ATS).
• Experience of working within a recruitment or HR environment.
• Confident Microsoft Office user, particularly Excel and Outlook.
• Excellent organisation, attention to detail and ability to manage competing priorities.
• Strong communication and relationship-building skills.
• Ability to work accurately with data and produce clear reports.
• Ability to adapt to changing priorities.

Responsibilities

• Coordinate vacancies with hiring managers, ensuring Job Descriptions are in place and appropriate.
• Review Job Descriptions using gender decoder software to support a diverse talent pool.
• Advertise vacancies through the ATS, job boards and other relevant channels.
• Manage candidate applications, acting as a key point of contact for candidates and recruitment agencies.
• Coordinate interviews, maintain interview schedules and ensure timely candidate feedback.
• Conduct competency-based interviews where required.
• Prepare and issue offer documentation, make verbal offers and coordinate pre-employment onboarding.
• Maintain accurate recruitment trackers, ATS records and recruitment data.
• Contribute to regular HR reporting, including vacancy status, and turnover activity.
• Support analysis of recruitment data and highlight trends, issues or delays to the Resourcing Business Partner.
• Manage the recruitment inbox and respond to queries appropriately.
• Support recruitment agency management and maintain accurate agency records.
• Support HR and Resourcing projects and process improvements.

Skills

Organisation & prioritisation

Communication & relationship-building

Data analysis & reporting

Adaptability

Experience with ATS

Education

BSc-level qualification or equivalent relevant experience

Tools

ATS (Applicant Tracking System)

Microsoft Excel

Microsoft Outlook

Job description

Role Purpose:

To support the Resourcing Business Partner in delivering an efficient and effective recruitment service by coordinating the recruitment process and ensuring candidates and hiring managers are supported throughout the entire recruitment lifecycle.

The role will provide key administrative, coordination and reporting support to the Resourcing function, helping to maintain accurate recruitment data, monitor recruitment activity and provide timely information to support decision-making and workforce planning.

Key Responsibilities

• Coordinate vacancies with hiring managers, ensuring Job Descriptions are in place and appropriate.
• Review Job Descriptions using gender decoder software to support a diverse talent pool.
• Advertise vacancies through the ATS, job boards and other relevant channels.
• Manage candidate applications, acting as a key point of contact for candidates and recruitment agencies.
• Coordinate interviews, maintain interview schedules and ensure timely candidate feedback.
• Conduct competency-based interviews where required.
• Prepare and issue offer documentation, make verbal offers and coordinate pre-employment onboarding.
• Maintain accurate recruitment trackers, ATS records and recruitment data.
• Contribute to regular HR reporting, including vacancy status, and turnover activity.
• Support analysis of recruitment data and highlight trends, issues or delays to the Resourcing Business Partner.
• Manage the recruitment inbox and respond to queries appropriately.
• Support recruitment agency management and maintain accurate agency records.
• Support HR and Resourcing projects and process improvements.

Skills & Experience

Essential

• BSc-level qualification or equivalent relevant experience.
• Previous experience of using an Applicant Tracking System (ATS).
• Previous experience of working within a recruitment or HR environment.
• Confident Microsoft Office user, particularly Excel and Outlook.
• Excellent organisation, attention to detail and ability to manage competing priorities.
• Strong communication and relationship-building skills.
• Ability to work accurately with data and produce clear reports.
• Ability to adapt to changing priorities.

Desirable

• Experience of producing recruitment or HR reports and management information.
• Experience of using Excel to analyse and present data